Executive / Virtual / Personal Assistant

Virtual Assistant / Executive Assistant (Remote, Part-Time ? Full-Time Growth)

We’re seeking a proactive, highly organized Virtual Assistant to support an entrepreneur with a dynamic lifestyle and multiple business interests. This role spans travel coordination, financial admin, personal projects, digital content support, and more. Ideal for someone resourceful, tech-savvy, and detail-oriented. This is a remote, part-time opportunity (20 hours/week with growth to full-time), requiring some overlap with Pacific Time hours.


Key Responsibilities
• Manage calendars, inboxes, scheduling, prioritization, and follow-through
• Coordinate travel including flights, hotels, transportation, itineraries
• Track and organize expenses; maintain spreadsheet-based reports
• Conduct online research for vendors, pricing, products, market data, and personal projects
• Support property-related needs such as scheduling vendors, services, invoices, and monitoring recurring tasks.
• Order essential items, track deliveries/returns, and coordinate gifts and services when needed.
• Book personal appointments (health, wellness, fitness, dining, etc.) and maintain reminders to keep routines organized.
• Maintain confidentiality, handle sensitive documents, and help streamline personal + business systems.
• Learn new tools independently and proactively troubleshoot or research solutions without needing step-by-step instruction.

Requirements
• Excellent spoken and written English with clear, professional communication.
• Prior experience with customer service, spreadsheets, research, travel planning, or financial admin is strongly preferred.
• Highly organized, detail-oriented, consistent, and dependable with reliable internet and computer access.
• Strong Google Workspace proficiency—especially Sheets (formulas, formatting, data cleanup; bonus if pivot tables are familiar).
• Resourceful problem solver—able to complete tasks independently, including entirely new tasks by researching how to do them.
• Comfortable using and learning new tools: Google Workspace, online dashboards, Asana, Canva, new tools, travel and scheduling platforms.
• High integrity, ownership mindset, and commitment to delivering accurate, timely, polished work.
• Ability to work autonomously while being accessible for periodic check-ins (e.g., short AM/PM windows).

Benefits
• Part-time start (20h first month) with plans to grow into a long-term, full-time role within 2-3 months
• Flexible remote work with weekly check-ins to align the agenda for the week
• Opportunity to learn new systems, take on higher-level projects, and grow with the businesses

Core Values
• Be open, authentic, and communicate with clarity and integrity.
• Take passionate ownership—deliver what you promise, learn from mistakes, and bring solutions.
• Be resourceful, proactive, and committed to customer success.
• Work well with others—show empathy, respect time, and maintain humility with confidence.
• Bloom where you are planted—embrace growth, creativity, and pride in your work.
• Have fun and bring positive energy while striving for excellence.


How to Apply
Please submit your application through the form below. Only candidates who complete the form will be considered. Resumes need to be up to date including months + year to show total duration in a role/company.

----------


Job description link ----------

Salary: ---------- per month depending on total hours and experience