Real Estate Operations VA (Property Management + Notion + QuickBooks) Expert

Job Description:

We are seeking a highly organized, tech-savvy Operations & Property Management Virtual Assistant to streamline daily operations, improve workflows, and manage administrative systems for our growing real estate business. This role combines operations management, property management support, and light bookkeeping. The ideal candidate has strong experience in both long-term and short-term rentals and thrives in building efficient systems.

This is a hands-on role for someone who is a true problem solver, proactive, and detail-oriented.

Applicants must be able to work in the Eastern Time Zone and must mention “Eastern Time availability” in their application.

Key Responsibilities:

Streamline and manage daily operations and workflows

Improve existing processes and create new systems for efficiency

Manage and organize inboxes (email cleanup, rules, automation, follow-ups)

Organize Google Drive as a digital filing cabinet for:

Invoices

Bills

Receipts

Vendor documents

Manage property management operations for:

Short-term rentals (Airbnb, VRBO, etc.)

Long-term rentals

Support tenant/guest communications with professionalism and customer service focus

Coordinate with vendors and service providers

Maintain accurate records and documentation

Perform light bookkeeping tasks:

Categorizing expenses

Uploading and organizing financial documents

Supporting QuickBooks workflows (experience is a plus)

Build and manage operational dashboards and trackers in Notion

Identify inefficiencies and proactively suggest better workflows

Ensure systems are organized, repeatable, and scalable

Required Qualifications:

3-5+ years of experience in:

Operations management

Property management (short-term and long-term rentals)

Virtual assistant or administrative operations roles

Strong background in workflow optimization and process improvement

Expert-level organizational skills

Must be highly tech-savvy and comfortable learning new tools

Proven experience using Notion (this is a must)

Experience managing email systems and digital filing systems

Customer service experience is required

Strong problem-solving skills and ability to work independently

Ability to work during Eastern Time Zone hours

Must mention “Eastern Time availability” when applying

Preferred / Bonus Skills:

QuickBooks experience (strong plus)

Property management software experience (Owner Rez and Buildium, etc.)

Google Workspace power user

Experience setting up automation and workflow rules

Light bookkeeping or accounting background

Ideal Candidate Traits:

Proactive and solutions-oriented

Extremely organized

Process-driven

Tech-forward thinker

Comfortable handling operations with minimal supervision

Enjoys building structure from chaos

Strong communicator

This makes the role sound professional, higher-level, and clearly blends:

Operations Management

Property Management

Workflow Optimization

Tech Systems

Light Accounting

Respond EASTERN letting us know you are able to work our time zone!