Virtual Assistant (General Admin + Expense Tracking) – Part-Time

About the Role

We are seeking a reliable, detail-oriented Virtual Assistant to support a busy mortgage team with day-to-day administrative tasks and expense tracking. This role is ideal for someone who enjoys staying organized, keeping things on schedule, and ensuring simple tasks are completed consistently to support a high-performing team.

Job Title:

Virtual Assistant (General Admin + Expense Tracking) – Part-Time

Core Responsibilities:

Manage calendar scheduling, appointments, and daily coordination

Provide general administrative support to help streamline operations

Create expense reports and assist with tracking business expenses

Organize documents, update records, and support recurring admin workflows

Assist with managing and maintaining access/tools used in daily operations

Required Qualifications / Skills:

Strong organizational skills and excellent attention to detail

Experience with calendar management and administrative support

Proficiency in Gmail and professional written communication

Self-starter with strong follow-through and consistency

Dependable and responsive, with availability for daily check-ins

Preferred / Bonus Skills:

Experience (or willingness to learn) with:

GoHighLevel (GHL)

Homebot

Concur (expense/accounting software)

MBS Highway

Retr (CRM)

Amazon account management

ChatGPT (productivity and task support)

Work Schedule & Time Zone:

Part-Time (up to 20 hours/week)

Monday–Friday

U.S. business hours (final schedule to be confirmed)

Time zone: CST (America/Chicago)

Daily communication via 8x8 phone system + video chat

Closing Statement:

If you’re an organized and proactive VA who thrives in a structured support role and enjoys helping a team stay on track, we’d love to hear from you.

Application Instructions:

To apply, please submit your updated resume along with a resume and 60–90 second self-introduction video sharing your experience and why you believe you are a great fit for this role. Only valid applications submitted within 48–72 hours of this posting will be entertained.

Application Title: Unleash Greatness