Social Media Coordinator and Virtual Admin Assistant

We’re looking for an Virtual Admin Assistant who enjoys managing the Social Media content calendar, creating short and long-form videos, keeping multiple brands organized and consistent, and can maintain attention to detail even when things are moving quickly. If you enjoy a mix of creative tasks and admin work, and it makes you happy to check things off a list, you’ll fit right in.

This role supports our unified team that work on up to four small US-based businesses, and lead the posting, scheduling, asset organization for all four businesses that cover a variety of industries and target markets. No drama, no chaos, no “that’s not my job.” Just steady, reliable work that matters.

About You
• You like staying ahead of schedule.
• You keep folders organized and can find documents quickly.
• You enjoy being responsible for and trusted by the team to “take it and run with it.”
• You’re adaptable, detail-focused, and genuinely like helping a business operate smoothly.
• Folks often express appreciation for your reliability, proactive work style.
• You enjoy variety, and find you are energized when new paths to accomplish tasks are implemented.
• You appreciate what small business owners and their small support teams can accomplish.

About the Role
• Manage social media posts across Facebook, Instagram, TikTok, LinkedIn, and Google Business for several brands.
• Run posting calendars and keep each business on schedule (no missed days or mixed-up content).
• Create simple graphics in Canva and help with light video edits (Reels, TikTok-style cuts).
• Organize brand assets in shared drives- templates, folders, images, and files.
• Assist with team projects like research tasks, updating spreadsheets, inbox resets, vendor follow-ups, or preparing materials for meetings.
• Prepare digital materials for in-person learner events (presentations, worksheets, checklists, etc).
• Use CRM tools to update information, track tasks, and follow established workflows.
• Proofread content for accuracy, clean formatting, and brand consistency.
• Keep information confidential and handle multiple business voices without mixing anything up.

Qualifications:
• Experience managing multiple social media platforms
• Strengths in Canva and PowerPoint and willingness to learn new tools fast
• Experience and skillful with video editing and (we use CapCut- experience there is a plus)
• Strong organization skills and a steady, dependable work style
• Excellent English writing, proofreading, and communication
• Ability to follow detailed SOPs and Loom tutorials
• Comfortable with recurring tasks and random one-offs
• Willingness to work US business-hour overlap
• Experience in admin or marketing support roles
• Flexibility to pivot without frustration when we receive updated information
• Familiarity with GoHighLevel, and ---------- is a huge plus
• Light analytics skills (checking post performance, tracking reach)

This Role is NOT for…
• Creatives who only want to focus on the design and no administration
• Anyone who struggles with deadlines, organization, or following a process
• People who dislike switching between businesses or tasks
• Admins who have trouble adopting new ways of doing things and prefer a slower pace
• Agency professionals who are used to structured processes or single roles

Job Experiences that work well:
• Social Media & Admin Assistant
• Social Media Admin
• Marketing & Administrative VA
• Content & Admin Support Specialist
• Digital Admin Assistant
• Video editor