Executive Assistant / Virtual Assistant & Bookkeeping

Executive Assistant / Virtual Assistant

Bookkeeping & Accounting Support (Xero Required)

Full-time | Remote | Long-term

We are seeking a highly experienced Executive Assistant / Virtual Assistant with a strong bookkeeping or accounting background to support our established Australian healthcare business.

This role is not suitable for beginners, trainees, or start-up VAs. We are looking for someone who has already worked in structured, established businesses and can operate confidently with minimal supervision.

Role Details
• Hours: 37.5 hours per week
• Schedule: 9:00am – 5:00p ---------- lbourne time
• Pay: AUD $6 per hour
• Location: Remote
• Engagement: Long-term only

About Our Company

We are an established podiatry and allied health practice based in Australia. Our clinic has been operating for several years and is built on strong systems, clear processes, and high professional standards.

We are not a start-up. We have an experienced clinical team, established workflows, and a clear vision for sustainable growth. Accuracy, accountability, and professionalism are essential in how we operate.

This role supports the Practice Director directly and plays a key role in the smooth running of the business.

About the Role

This role combines executive-level administrative support with bookkeeping and accounting support. You will be expected to manage tasks independently, follow systems accurately, meet deadlines, and communicate clearly.

Accuracy, discretion, and reliability are critical.

Key Responsibilities

Executive Assistant / Virtual Assistant
• Direct support to the Practice Director
• Inbox, task, and workflow management
• Preparing documents, reports, and summaries
• Establishing SOPs and systems
• Proactive follow-up on tasks and deadlines

Bookkeeping & Accounting Support
• End-to-end use of Xero
• Transaction coding and reconciliations
• Cross-referencing all inbound payments against bank feeds and invoices
• Following up outstanding invoices
• Payroll processing
• Bonus calculations and cross-checking
• HubDoc coding
• Monthly reporting including Profit & Loss summaries
• Clear reporting back to the Practice Director


Essential Experience (Do Not Apply Without These)
• Prior experience as an Executive Assistant or Virtual Assistant
• Prior experience in bookkeeping or accounting
• Strong Xero experience (essential)
• Experience working in established businesses (not start-ups)
• Confident handling confidential financial and business information

Required Systems Experience

You must have prior experience using:
• Slack
• Asana
• Google Docs & Google Sheets
• Hubdoc
• Xero

This Role Is NOT Suitable For:
• Entry-level or junior VAs
• Candidates seeking training or mentoring
• Start-up VAs building experience
• Applicants without real-world Xero or bookkeeping experience

How to Apply

Please include:
1. A summary of your Executive Assistant / VA experience
2. Details of your bookkeeping or accounting experience, including Xero
3. Examples of established businesses you have supported
4. Confirmation you can work 37.5 hours per week, 9am–5p ---------- lbourne time
5. If your profile does not include Test “DISC Profile” you will not be considered.


Applications that do not address the above will not be considered.

Final Note

This role suits someone who is:
• Experienced, reliable, and professional
• Comfortable supporting senior leadership
• Confident working independently
• Seeking stable, long-term employment