Virtual Operations & Production Assistant

We’re looking for a highly organised, proactive Virtual Assistant to work directly with a business owner in the video production and content space.

This role is ideal for someone who understands the video production lifecycle, enjoys working with creatives and clients, and can manage multiple moving parts with clarity and confidence. You’ll be supporting day-to-day operations across production, post-production, and content distribution.


What you’ll be responsible for
• Supporting the end-to-end video production process, from pre-production through to final delivery
• Coordinating communication between clients, videographers, editors, and internal team members
• Managing tasks, timelines, and workflows using Monday.com
• Assisting with CRM and automation workflows in GoHighLevel
• Supporting post-production workflows using Descript, Adobe Premiere Pro, and Shade.io
• Scheduling and publishing video content across social media platforms
• Reviewing captions and copy to ensure clear English, accurate messaging, and correct grammar
• Keeping projects organised, up to date, and moving forward without bottlenecks
• Raising issues early and providing feedback or improvement suggestions when needed
• Learning systems, processes, and standards to grow into a key long-term team member

What we’re looking for
• Strong understanding of the video production workflow
• Highly organised, detail-focused, and comfortable managing multiple projects
• Excellent written English, clear, professional, and accurate
• Experience using (or ability to quickly learn):
• Monday.com
• GoHighLevel
• Descript
• Adobe Premiere Pro
• Shade.io
• Good understanding of social media platforms, trends, and video formats
• Able to work autonomously while collaborating as part of a team
• Confident raising concerns, asking questions, and sharing feedback
• Eager to learn all facets of the business and grow with the role

Working arrangement
• Remote role (Philippines-based)
• Part-time to start, with opportunity to expand
• Long-term position for the right candidate
• Paid trial period before ongoing engagement

How to apply

Please send:
1. A short introduction about yourself
2. Your experience with video production or creative workflows
3. The tools you’re most confident using
4. Your availability and preferred working hours

Important: Start your application with the word IVORY so we know you’ve read the full post.

Only shortlisted applicants will be contacted.