Executive Assistant / Chief of Staff

Executive Assistant / Chief of Staff (Remote – Philippines)

Company: From The Heart Home Care
Location: Remote (Philippines-based)
Position Type: Full-Time, Salary-Based
Reports To: Executive Leadership

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ABOUT THE ROLE

This is a senior executive support role for someone who has previously worked as a Chief of Staff or in a true executive-level assistant capacity.

You are not supporting tasks — you are supporting decision-making, execution, and leadership flow.

This role requires someone who has already operated at a high level: managing priorities for an executive, running follow-through across teams, anticipating issues, and ensuring nothing falls through the cracks.

If your background is primarily admin, scheduling, or task-based VA work, this role is not a fit.

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KEY RESPONSIBILITIES

Executive Support & Execution
• Serve as a right hand to executive leadership
• Manage executive priorities, follow-ups, and action items
• Ensure decisions are translated into execution across teams
• Track deadlines, deliverables, and commitments made by leadership
• Prepare summaries, updates, and next-step briefs for the executive

Chief of Staff–Level Functions
• Coordinate cross-functional communication and follow-through
• Monitor execution across departments and flag risks early
• Run check-ins or follow-ups on behalf of the executive
• Ensure alignment between leadership direction and operational execution
• Anticipate issues before they reach the executive

Operations & Accountability Support
• Track key initiatives and ensure progress is consistent
• Follow up with managers or team leads to confirm execution
• Escalate issues with context, attempted resolution, and recommendations
• Maintain clarity on priorities when demands compete

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REQUIRED EXPERIENCE (NON-NEGOTIABLE)
• Previous experience as a Chief of Staff or senior Executive Assistant
• Demonstrated experience supporting a CEO, Founder, or senior executive
• Experience coordinating execution across multiple teams or departments
• Comfortable operating with authority, discretion, and minimal supervision
• Proven ability to manage urgency, ambiguity, and competing priorities
• Strong written and verbal English communication skills

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COMPENSATION & STRUCTURE
• Salary-based position
• No overtime
• Compensation based on responsibility and performance, not hours worked
• Flexible availability required based on executive needs

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THIS ROLE IS NOT FOR YOU IF:
• You have only performed administrative or task-based VA work
• You have never supported an executive at a strategic level
• You require step-by-step instructions
• You are uncomfortable following up with senior tea ---------- mbers
• You prefer quiet, predictable workloads without urgency

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TO APPLY

Please submit:
1. Your resume
2. A brief description of your Chief of Staff or executive-level experience, including:
• Who you supported
• The scope of responsibility
• How you ensured execution and accountability

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IMPORTANT NOTE

This role requires maturity, judgment, discretion, and ownership. You are expected to think ahead, manage execution, and protect leadership time.