Operations Assistant

About the Company (Local Company in the Philippines)

We are a growing HR Innovation and Digital Learning consultancy committed to building human-centered, innovative, and meaningful learning experiences for organizations. We work with companies across industries to design leadership programs, digital learning solutions, and people-development strategies.

As we expand, we’re looking for a highly organized and proactive Operations Assistant who can help streamline our day-to-day operations and support the team in ensuring smooth project delivery and excellent client experience.

If you love organizing, coordinating, and making things run beautifully behind the scenes, we’d love to meet you.

As our Operations Assistant, you will play a key role in running the business smoothly. Your responsibilities will include:

Operations and Admin
Support daily business operations, scheduling, and internal coordination
Update and maintain project trackers, calendars, databases, and documentation
Prepare invoices, quotations, reports, and basic project documentation
Assist in managing contracts, vendor coordination, and compliance requirements
Handle procurement of materials, subscriptions, and training needs


Project Support
Coordinate with clients and partners on schedules, requirements, and deliverables
Help prepare project materials, decks, worksheets, and client communications
Organize logistics for workshops, trainings, or digital learning sessions
Ensure quality and consistency in documents sent to clients
Draft and prepare correspondence, summaries, and follow-ups
Assist in research, data gathering, and preparation of briefs


Marketing Support
Assist in preparing content drafts, scheduling posts, or managing assets
Help maintain brand folders and project templates


You’ll thrive in this role if you are:
Organized, reliable, and attentive to details
A strong communicator who can coordinate with multiple stakeholders
Confident working both independently and collaboratively
Tech-savvy and comfortable learning new tools
Someone who enjoys supporting a purpose-driven, creative environment


Qualifications
1–2 years of experience in operations, admin, coordination, or project support
Strong command of written and spoken English and Filipino
Proficiency in Google Workspace
Experience in Project Management Apps (Notion/ Click Up), Canva, or project management tools is a plus
Background in HR, training, education, or consulting is advantageous but not required


What We Offer
Meaningful work in a human-centered, mission-driven company
Exposure to HR, leadership development, and digital learning projects
Opportunities for skill development and mentorship from the Founder
Growth pathways toward Project Coordinator or Learning Operations Manager
HMO Benefits, Annual Leaves, and other perks