GoHighLevel Systems Architect (Agency & Revenue Ops)

Company: Pivot Studios
Location: Remote
Type: Fractional / Contract (with opportunity to grow)
Start: ASAP

About Pivot Studios

Pivot Studios is a social-first creative and growth agency working with high-performing entrepreneurs, real estate brands, builders, coaches, and service businesses. We don’t sell “content.” We build attention ? systems ? revenue.

We are actively expanding our GoHighLevel offering to support funnels, lead capture, nurturing, and client operations. We already use GHL internally. We are now hiring someone to own the system properly.

This is not a “GHL button-pusher” role. This is a systems and revenue role.

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The Role

We are looking for a GoHighLevel Systems Architect to design, build, and maintain clean, scalable CRM systems for both Pivot Studios and our clients.

Your job is simple:

Turn traffic into leads.
Turn leads into booked calls.
Turn chaos into clarity.

You will work closely with leadership, project management, and client success to ensure systems actually work in the real world—not just in theory.

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What You’ll Be Responsible For

Core Responsibilities
• Build and manage GoHighLevel sub-accounts
• Design funnels, landing pages, and booking flows
• Create and manage pipelines (lead ? booked ? closed ? retained)
• Build email + SMS nurturing sequences (clean, compliant, effective)
• Set up calendars, triggers, and basic automations
• Maintain CRM hygiene, permissions, and access control
• Document systems clearly so they can be handed off to ops
• Support internal team workflows inside GHL

What You Will NOT Be Responsible For
• Media buying or ad management
• Copywriting full campaigns (direction + structure only)
• Sales calls or client closing
• Custom coding or complex API work

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Who This Role Is For

You are a strong fit if:
• You think in systems and outcomes, not features
• You’ve built funnels that actually generated leads or revenue
• You understand how ads, content, and CRMs work together
• You communicate clearly and document your work
• You respect scope, process, and accountability
• You enjoy bringing order to fast-moving environments

You are NOT a fit if:
• You call yourself a “GHL ninja” but can’t explain results
• You overbuild automations for ego
• You hate documentation
• You freelance inside client accounts without structure
• You need constant direction to execute

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Tools You Should Be Comfortable With
• GoHighLevel (advanced proficiency)
• Funnels & landing pages
• Pipelines & workflows
• Email/SMS automations
• Calendars & booking logic
• Basic reporting dashboards

Bonus (not required):
• Zapier / Make / n8n
• ClickUp or similar PM tools
• Agency or SaaS experience

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Trial Period (Non-Negotiable)

All candidates will complete a paid 14–30 day trial:
• One internal system build
• One mock or live client-style sub-account
• Clear success criteria

If you’re confident in your skills, this will feel fair.

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Compensation
• Fractional / contract-based to start
• Competitive monthly retainer based on experience
• Growth opportunity as our GHL offering scales
• Education and skill development supported

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How to Apply

Send:
1. A brief intro (no long essays)
2. 1–2 examples of systems you’ve built (screenshots or Looms welcome)
3. A short answer to this question:

“What usually breaks first in a CRM, and how do you prevent it?”