Bookkeeper and Financial Operations Specialist (Part-Time)

EXECUTIVE SUMMARY

We are hiring a part-time Bookkeeper and Financial Operations Specialist to take ownership of our core financial operations. This is a responsibility-driven role for someone who is highly organized, proactive, and confident working inside QuickBooks.

You will be responsible for ensuring payroll and benefits are handled accurately and on time, managing international team payments through Wise and Remitly, and keeping financial records clean and up to date. In addition to execution, you will proactively review profit and loss statements, monitor cash flow, and schedule weekly financial review calls to discuss forecasts, risks, and upcoming financial needs.

This role is ideal for a go-getter who enjoys problem-solving, thinks critically about numbers, and takes ownership of financial accuracy without needing constant oversight.

WHO WE'RE LOOKING FOR
-- Experienced Bookkeeper with strong QuickBooks expertise
-- Not entry-level; requires ownership over payroll and financial accuracy
-- Proactive and reliable, not reactive or task-only
-- Strong problem-solver with critical thinking skills
-- Comfortable working independently and following through
-- Clear communicator who flags issues early

WHAT YOU'LL BE DOING
-- Manage day-to-day bookkeeping operations in QuickBooks
-- Process payroll accurately and on time
-- Manage employee payments and benefits administration
-- Ensure all tea ---------- mbers are paid correctly via Wise and Remitly
-- Maintain clean, accurate financial records
-- Review and maintain profit and loss statements
-- Monitor expenses, cash flow, and account balances
-- Assist with reconciliations and basic financial reporting
-- Proactively schedule and lead a weekly financial review call
-- Support high-level financial forecasting discussions
-- Identify discrepancies, risks, or inefficiencies and propose solutions

RATE AND SCHEDULE
-- Part-time role
-- Approximately 15 to 20 hours per week
-- Rate: $12 to $14 USD per hour (based on experience and ownership level)
-- Flexible schedule, with availability required for payroll deadlines and weekly calls

OWNERSHIP EXPECTATIONS
-- You fully own payroll accuracy and payment timelines
-- You ensure QuickBooks data is clean, current, and reliable
-- You proactively review P&L statements and raise insights or concerns
-- You do not wait to be asked to surface financial issues
-- You schedule, prepare for, and lead the weekly financial review call
-- You follow through on financial action items without reminders

TOOLS YOU'LL USE
-- QuickBooks (primary accounting system)
-- Wise and Remitly for international payments
-- Google Sheets and Docs for reporting
-- ClickUp (or similar) for task tracking and follow-ups

REQUIREMENTS
-- Proven bookkeeping experience with QuickBooks
-- Experience handling payroll and recurring payments
-- Familiarity with benefits administration
-- Experience using Wise and/or Remitly
-- Strong understanding of profit and loss statements
-- High attention to detail and accuracy
-- Strong communication and follow-up habits
-- Comfortable handling sensitive financial information
-- Strong, stable internet connection
-- Dedicated workstation with an external monitor

MUST-HAVES
-- Demonstrated QuickBooks proficiency
-- Payroll ownership experience (not assistant-only)
-- Experience managing payments for a distributed or international team
-- Ability to explain financial data clearly to non-financial stakeholders
-- Proactive mindset with strong problem-solving skills
-- Willingness to schedule and lead weekly financial calls

IMPORTANT NOTE
-- This role handles payroll and sensitive financial data
-- Accuracy and reliability are non-negotiable
-- A strong, stable internet connection is required
-- An external monitor is required to work efficiently with QuickBooks and financial reports
-- Candidates without a dedicated workstation or reliable internet will not be considered

IDEAL PERSONALITY
-- Ownership-driven and accountable
-- Naturally proactive and organized
-- Analytical and detail-oriented
-- Calm and reliable around payroll deadlines
-- Comfortable raising concerns and proposing solutions
-- Trustworthy with confidential information

YOUR TEAM
-- Works directly with leadership
-- Collaborates with operations and management
-- Acts as a trusted financial partner for the business

VETTING PROCESS
-- Initial screening interview
-- Practical QuickBooks and payroll assessment
-- 3 to 4 paid trial tasks
-- Interviews with a tea ---------- mber, the COO, and the CEO (final)

COMPANY OVERVIEW

Dialed In Web is a performance SEO agency focused on what matters: rankings, traffic, calls, and revenue. We operate with tight systems, high standards, and clear accountability. Our team values ownership, precision, and people who think ahead. If you care about accuracy, responsibility, and keeping a business financially healthy, you will fit well here.

CONCLUSION

If you are a detail-driven bookkeeper who values ownership, accuracy, and proactive communication, this part-time role offers long-term stability and trust. We are looking for someone who treats payroll and financial operations as a responsibility, not just a checklist, and who wants to be a reliable financial partner while working flexible hours.

---

## SCREENING QUESTIONS (SEND ONLY THESE 2)

1. Payroll and QuickBooks Ownership
-- Describe the most recent payroll process you personally owned using QuickBooks (or another system).
-- What steps did you handle end-to-end, and how did you ensure accuracy and on-time payment?

2. P&L and Proactive Thinking
-- When reviewing a profit and loss statement, what are the first things you look for?
-- Describe one issue you identified in the past and how you handled or escalated it.