Senior Executive Assistant - AI-powered

Title: Senior Executive Assistant - AI-powered
Hours: Full time role, 40 hours per week
Apply: Please apply here with job id: 163 and complete the online interview: ----------

Seeking an experienced, proactive Executive Assistant to support a client in their ventures and technology role as busy executive. This role requires someone who can manage complex schedules, support high-level business communications, and assist with various business operations for a technology and AI-focused executive.

Core Responsibilities

1. Calendar & Scheduling Management


- Manage and optimize complex calendar across multiple time zones (US, Middle East, Asia-Pacific)

- Coordinate meeting schedules with international partners, government officials, and corporate executives

- Prepare meeting agendas, briefing materials, and participant summaries

- Handle calendar conflicts and reschedule meetings as needed

- Track travel schedules and coordinate logistics for international trips

- Set up video conferencing and ensure technical readiness



2. Email & Communications


- Draft and manage follow-up emails following meetings and calls

- Monitor and prioritize email streams for urgent/important items

- Prepare talking points and communication summaries

- Manage email templates for recurring communication types

- Track action items and ensure follow-through on commitments

- Support LinkedIn and email-based relationship management


3. Social Media Support

- work with social media team to occasionally Post content on LinkedIn, X (Twitter), and Instagram aligned with executive’s messaging

- Research and curate AI and technology industry news for social sharing

- Draft social media posts about artificial intelligence, AGI, venture capital trends

- Monitor engagement and respond to comments/messages


4. Spreadsheet & Data Management


- Create and maintain tracking spreadsheets (investor databases, company metrics, meeting logs)

- Compile and organize data for business analysis

- Prepare financial summaries and investment tracking sheets

- Create comparative analyses and research compilations

- Update and maintain shared business intelligence documents


5. PowerPoint & Presentation Support


- Create and edit presentation decks for business meetings, pitch meetings, and speaking engagements

- Transform written content into compelling slide formats

- Design visuals and infographics for AI/technology topics

- Prepare speaker notes and backup materials

- Coordinate presentation materials for board meetings and investor sessions


6. Research & Analysis

- Conduct research on AI companies, technologies, and market trends

- Use AI tools (ChatGPT, Claude, etc.) to support research, content creation, and analysis

- Compile competitive intelligence and industry reports

- Analyze market data and prepare executive summaries

- Research potential portfolio companies and investment opportunities

- Track AI industry developments, funding rounds, and key announcements

- Prepare briefing documents for meetings with government officials, investors, and executive


7. General Business Support


- Handle miscellaneous administrative tasks as they arise

- Serve as first point of contact for routine business matters

- Coordinate with tea ---------- mbers and external partners

- Manage documents and file organization systems

- Support event planning and conference coordination when needed


Required Qualifications

Essential Skills

- Executive Assistant Experience: Minimum 3-5 years supporting C-level or similar executives

- Calendar Management: Expert-level proficiency with Google Calendar, Outlook, or similar platforms

- Microsoft Office SuiteAdvanced skills in Excel, Word, PowerPoint

- AI Tools Proficiency Working knowledge of ChatGPT, Claude, and other generative AI tools for research, content creation, and analysis

- Research & Analysis: Strong research skills with ability to synthesize complex information quickly

- Communication: Excellent written and verbal communication in English

- Organizational Skills: Ability to juggle multiple priorities and manage complex schedules

- Attention to Detail: High accuracy with names, dates, numbers, and follow-ups

- Proactive Problem-SolvingAnticipate needs and address issues before they escalate


Personal Qualities


- Reliable and trustworthy

- Flexible and adaptable to changing priorities

- Professional demeanor in all interactions

- Self-motivated and requires minimal supervision

- Ability to maintain confidentiality

- Enthusiasm for technology and innovation


Work Arrangements


- Location: Offshore/Remote (flexible time zones, primarily covering US business hours plus adjacent time zones)

- Availability: High availability for time-sensitive matters; flexibility for urgent requests

- Hours: flexible role with potential for flexible scheduling based on business needs

- Communication: Regular check-ins via WhatsApp