Marketing Coordinator (Senior Level w/ Agency Experience)

Marketing Coordinator (The Account Engine)

ABOUT YOU

You are a high-integrity producer. You don’t just "do marketing"—you build and maintain the engines that drive client success. You are the person who finds peace in a perfectly organized project board and takes pride in a workflow that triggers exactly as intended.

This role is designed for high-caliber professionals who find deep satisfaction in execution mastery and operational excellence. We are looking for a disciplined specialist who thrives on detail, technical precision, and the " ---------- ntum" of moving projects across the finish line. If you are someone who naturally "leans in" to solve bottlenecks and feels a personal responsibility for the quality of the final deliverable, you belong on our team.

PLEASE NOTE - See "How to Apply" section below for instructions to apply.

ABOUT US: Alaniz Marketing & Alaniz Health

Alaniz Marketing is a strategic agency that specializes in solving high-stakes communication and growth challenges for B2B technology and industrial sectors.

Alaniz Health is our specialized division dedicated to the life sciences and healthcare sectors, managing high-impact projects that range from advancing global research initiatives for Alzheimer’s Disease to increasing awareness of the dangers of fentanyl among underserved communities.

Together, our teams bridge the gap between deep technical precision and meaningful human impact.

THE ROLE PURPOSE

At Alaniz, we solve high-stakes problems. To do this, our Account Managers (AMs) must stay at a high level of strategy and relationship building.

As the Marketing Coordinator, your purpose is to enable that high-level focus. You are the "Engine Room." You own the production tasks, the project timelines, and the coordination of specialized talent to ensure that the agency’s ---------- ntum never stalls between client meetings.

WHAT YOU'LL DO: Marketing Production

Content Creation: Draft high-fidelity copy for blogs, email newsletters, and social media. You will use LLMs (AI) to accelerate your first drafts but apply a sharp human "strategic filter" to ensure the final product is world-class.

Light Design: Create professional social media assets and sales/client decks using Canva. You must have "visual hygiene"—an eye for margins, font consistency, and brand alignment.

Web & Platform Management: Perform updates to WordPress pages, manage email deployments in HubSpot, and execute complex social scheduling in Sprout Social.

WHAT YOU'LL DO: Project Coordination

Timeline Integrity: You are the "pulse" of our projects. You will coordinate moving pieces between our internal team and external freelancers to ensure milestones are met.

Freelancer Oversight: Act as the first line of Quality Assurance for freelancer work. You ensure they have clear briefs and that their deliverables meet our standards before they reach the AM.

Reporting & Data: Build and maintain client-facing reports in Sprout Social or HubSpot, ensuring data accuracy and professional presentation.

AM Enablement: Proactively identify what the Account Manager needs next. You don't wait for a ticket; you see the gap and fill it, allowing the AM to remain the strategic architect for the client.

Digital Hygiene: Maintain spotless organization in Google Drive and Wrike. You adhere to strict naming conventions and filing structures so the agency remains scalable.

REQUIREMENTS

Agency Experience: You must have 3+ years of experience working in a fast-paced marketing agency. We require candidates who understand context-switching, billable efficiency, and the rhythm of multi-client management.

Education: Bachelor’s Degree in Marketing, Communications, Business, or a related field.

Technical Mastery: Proven proficiency in HubSpot, Sprout Social, Canva, and WordPress.

AI Native: Demonstrated ability to use LLMs (ChatGPT/Claude/Gemini) to enhance productivity and quality.

Communication: World-class written and verbal English skills.

TECHNICAL MASTERY (The Stack)

To succeed in this role, you must be (or be ready to quickly become) an expert in:

Marketing Tech: HubSpot (CRM/Email/Social/Workflows) and Sprout Social.

Web: WordPress (Page updates).

AI/LLMs: ChatGPT, Gemini, Claude, etc.

Creative: Canva (Social assets and presentations).

Operations: Wrike (Project Management) and Google Workspace.

WORK SCHEDULE AND INTEGRATION

This is not an "offline" production role or a freelance contract. You are a full-time, fully integrated member of our team.
US Business Hours: This role requires 100% overlap with US Business Hours (typically 9:00 AM – 5:30 PM Eastern or Pacific Time).

Live Collaboration: You are expected to be at your desk and available in Slack/Zoom during these hours to work alongside our US-based team in real-time.

Professional Work Space: You have a quiet dedicated workspace with high-speed internet.

THE ALANIZ STANDARD

We are a "Heart-Led" agency, and we back that heart with a commitment to 100% execution integrity. We value a hunger for continuous learning and a dedication to the mission. We offer a premium compensation package designed to attract and retain elite global talent.

We aren't looking for a "Virtual Assistant"—we are looking for a career-minded professional who wants to grow into a technical or strategic leader within a world-class agency.

A DAY IN THE LIFE

9:30 AM: Join the "Morning Sync." We align on priorities and pet photos, then focus on the day’s " ---------- ntum" items.

10:00 AM – 12:00 PM: Deep Work. You’re updating a WordPress landing page, drafting the accompanying newsletter in HubSpot, and using AI to research social hooks for the campaign.

1:00 PM: Client Strategy Session. You join the AM on a client call. While the AM leads the strategy, you are capturing technical requirements and demoing a new HubSpot dashboard you built.

2:30 PM: Coordination & QA. You check in with our freelance designer. You catch a small error in the brand colors in their latest draft and fix it yourself in Canva to save time.

3:30 PM: Report Building. You pull engagement data from Sprout Social and format it into a clear, professional update for the AM to share with the client.

4:30 PM: Digital Hygiene & ---------- ntum Update. You ensure all new assets are filed correctly. You send a Slack update: "The newsletter is drafted, the WordPress page is live, and the freelancer is 100% on track."

5:00 PM – 5:30 PM: Daily Wrap-up. You log your time, double-check tomorrow's Wrike tasks, and ensure your "desk is clean" for the next morning.

LOGISTICS AND COMPENSATION

Salary: $1,000 – $1,500 USD per month (Premium tier for top talent).

Location: Remote (Targeting candidates in the Philippines or Islamabad).

Status: Full-Time Employee (Remote).

LEARN MORE ABOUT US:

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TO APPLY:

Applications will only be considered via the Jot Form link below. If you are a high-integrity producer who wants to be the engine of a mission-driven team, we encourage you to apply.

Apply here: ----------