Executive Operations Assistant

Seeking Executive assistant For Clayton Connolly top producing agent with Whissel Realty in San diego Ca.

This role is for someone who genuinely enjoys being the backbone of a high-performing real estate business. You bring calm, clarity, and consistency to fast-moving environments and take pride in running operations at a high level.
You speak real estate fluently, think in systems, and have a natural gift for administration and follow-through. You are detail-oriented, proactive, and organized to your core. You don’t wait to be told what to do—you see what needs to be done and take ownership.
You are excited about learning and implementing AI tools to improve efficiency and outcomes. You are a self-learner, driven to succeed, and committed to excellence.
You bring a positive, grounded energy and work well with strong leadership. You value consistency, certainty, and professionalism. You are looking for more than a job—you are excited about building a long-term career with Clayton and are motivated by a compelling personal “why” that aligns with growth, mastery, and contribution.

Executive Operations Assistant:
Clay Homes Real Estate

Role Overview
This role serves as the operational backbone of Clay Homes Real Estate, supporting the executive by managing calendar, communications, listings, transactions, database systems, light marketing, and miscellaneous personal assistance. The primary goal is to protect the executive’s time so he can focus on meeting clients, listing homes, and growing the business.

Core Responsibilities
Executive Time & Calendar Management
Own the executive’s calendar, ensuring accuracy, confirmation, and priority-aligned scheduling.
Communications & Inbox Management
Own and manage all inbox communications (email, CRM, internal), ensuring messages are organized, routed, followed up on, and never missed.

Listing Coordination (Clayton’s Listings)
Own the preparation, launch, marketing coordination, and system management of all listings to ensure every property follows a consistent, professional process from pre-market through contract.
Transaction Coordination (Contract to Close)

Manage all escrows and transactions from contract acceptance through closing, coordinating documentation, compliance, inspections, negotiations, escrow, lenders, and timelines to ensure smooth, on-time closings.
Database Management (Clients & Leads)
Own the organization, accuracy, and long-term nurturing of all client and lead records to ensure consistent follow-up and relationship continuity.

Marketing & Media Support
Support basic marketing initiatives by creating documents and flyers in Canva, assisting with simple video editing, and managing light social media and listing-related promotional tasks.

Miscellaneous Personal Assistance
Provide flexible virtual support with miscellaneous personal and administrative tasks to free the executive to focus on client meetings, listings, and core real estate activities. Available and willing to supporting Executive’s additional projects as they present themselves.

Required Experience:
Follow Up Boss (CRM)
Google Workspace Suite
Zoom
ZipForm
Canva
Trello
Slack
Whatsapp
Docusign

Applicant must excell in the following ways:
Must have a positive vibe with Executive Agent
Experience and learning and implementing AI
Experience at a high-level in Real Estate
Speaks Real Estate
Speaks clear English
Excellent communication skills with Executive Agent and Clients ect.
Super power of administration
Understand their role is to support Executive
Detailed oriented
Self learner
Driven to succeed
Highly Organized
Brings consistency and certainty
Excitement for a career with a top agent in a top team
Has a compelling and inspirational “Why” for the Job

Video introduction requirement.
Please sumbit a 1:00 minute to 1:30 video introduction and share why you would be a great fit for this Job.
(Kindly send us a Google Drive link to view your submission)
If selected, our team will reach out to schedule an in person interview via zoom.