Virtual Assistant – Admin, Finance Tracking & Project Support

Balloon & Paper LLC

Position: Virtual Assistant – Admin, Finance Tracking & Project Support
Location: Remote (Graveyard shift aligned to 9:00 AM – 5:00 PM Los Angeles, CA (PST)
Compensation: $250/month during 3-month probation, performance-based raise review after Month 3

About the Role

This is a fast-paced, high-responsibility role for someone who can handle administrative support, financial tracking (not accounting), and project coordination without constant supervision. You will be the operational right hand—keeping projects organized, expenses tracked, and workflows running clean.

This is not a casual VA role. You will be working inside live business systems and must be precise, organized, and responsive.

Tools We Use

HoneyBook
ClickUp
WhatsApp & iPhone for daily communication

Responsibilities

Track expenses, vendor invoices, and contractor payments (no accounting or tax work)
Monitor project budgets and flag missing info or overages
Track supplies, rentals, and purchase needs
Manage schedules, task lists, documents, and follow-ups
Support project timelines, reporting, and coordination
Maintain organized records and internal trackers
Identify inefficiencies and suggest workflow improvements

Ideal Candidate

Strong administrative and organizational experience
Experience with project coordination or operations support
Comfortable working with budgets, invoices, and trackers (not doing accounting)
Tech-savvy and fast at learning systems
Excellent English (written and spoken)
Fully available during 9:00 AM – 5:00 PM Los Angeles, CA (PST)

DO NOT APPLY IF

You are looking for a light or casual VA role
You cannot commit to the Los Angeles PST time window
You struggle with multitasking or urgency
You need constant step-by-step supervision
You dislike structured systems and accountability

Payment Terms

Paid based on completed, accurate deliverables, not idle time
First 30 days: One payout after successful completion and review
After 30 days: Bi-weekly payouts
Probation pay: $250/month
Performance bonuses and raises available for high performers within 6 months

How to Apply


Email subject line:
Virtual Assistant – [Your Name]

Only candidates who follow instructions and include the required 15 Apply Points will be contacted.