All-Rounder VA and GHL Specialist

Overview
We are searching for a high-performing Systems Specialist and Virtual Assistant to support a coaching and education business dedicated to helping midlife women and executive-level professionals. The business focuses on mindset coaching, group programs, and community support to help clients navigate life transitions and burnout with clarity.

This role is for a proactive individual who provides not just administrative support, but ideas and strategic solutions based on the business's goals.

Work Schedule & Compensation
Hours: Permanent part-time role, 3 days per week (24 hours total).
Days: Tuesday, Thursday, and Friday are preferred.
Rate of Pay: ?280 per hour.

Incentives:
13th-month bonus.
12-weekly KPI Bonus (25% of your week’s pay as a bonus).

Key Responsibilities
1. Systems & Automation
Build and maintain workflows and automations for onboarding, offboarding, and program delivery.
Set up automated emails, reminders, and sequences for challenges and memberships.
Regularly audit systems to improve efficiency and clean up existing workflows.

2. Content & Digital Marketing
Format and schedule weekly newsletters for different client segments.
Manage social media scheduling and engagement support across Facebook, Instagram, TikTok, and YouTube.
Repurpose long-form content into short-form posts and maintain a clear content calendar.
Post and schedule weekly blogs.

3. Community & Admin Support
Monitor online communities, including member onboarding, announcements, and reminders.
Provide inbox support using templated or non-client-facing responses.
Organize and maintain shared folders, templates, and documents.
Support launches with light project coordination and tech setup.

Ideal Candidate Profile
Not a “Yes Person”: You are a confident communicator who is comfortable pushing back and offering strategic ideas.
Proactive Problem-Solver: You identify issues and propose solutions independently without needing micromanagement.
Structured & Organized: You are a task-finisher who enjoys building order and making processes run smoothly.
Growth-Minded: You are looking for a long-term partnership and want to grow with the business.
Calm & Grounded: You have an organized work style suitable for a human-centered, wellness-focused brand.

Pre-requisites
Advanced experience with GoHighLevel (GHL).
Expertise in Canva Pro for designing graphics and templates.
Strong English communication, spelling, and grammar skills.
Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar).
Experience in social media scheduling and community platform management.

Desirable
Experience with ---------- or CapCut.
Experience with Amazon KDP or Amazon Seller.
Background in the health and wellness or women-focused business sectors.

To Apply:
Should you be interested, kindly fill out the application form: ---------- /appgWJZPZOmqW3xQl/pagX70SRLuI0D6zJq/form and put HYOGHLSpecialist in the Job Title.