INVOICE & BILLING SPECIALIST (Administrative Support)

INVOICE & BILLING SPECIALIST (Administrative Support)

Full-Time Remote Position - 40 Hours/Week

HIRING IMMEDIATELY - Start within 5-10 days

Important Note:
We ran one job posting already and didn't quite see what we were looking for, so we've created this more detailed version to attract the right candidate. If you're a dedicated A/R professional who lives and breathes invoicing, please read carefully - this might be exactly what you're looking for.
About Us:
We run a successful security camera installation business in the United States serving national clients. We're growing and need an organized, reliable Invoice & Billing Specialist to join our team.
Your Identity - You ARE the Invoice Person:
This isn't just part of your job - this IS your job. You own the entire invoicing and payment collection process. Your success is measured by one thing: getting us paid.
Your Responsibility - 100% Focused on A/R Activities:

Create and send invoices using our system
Track payments and follow up on overdue accounts
Maintain accurate records of all billing
Process payment applications and reconcile accounts
Generate aging reports and manage collections
Handle billing inquiries from customers
Ensure all completed work is invoiced promptly
Coordinate with project managers to obtain documentation needed for billing
Communicate with customers regarding payment status
Resolve billing disputes and discrepancies
Any administrative tasks directly related to the invoicing and payment collection process

Tools You'll Use:

QuickBooks (invoicing and A/R)
Smartsheet (project tracking and billing workflows)
Airtable (data management)
Google Sheets (reporting and analysis)
Google Chat (team communication)
Google Email (customer communication)

We will train you on all systems - no prior experience with these specific tools required, but you must be comfortable learning new software quickly.
Requirements:

Fluent English (written and spoken)
Experience with invoicing, billing, bookkeeping, or A/R work
Organized and detail-oriented with strong follow-through
Comfortable learning new software and systems
Reliable internet connection
Available to work during US business hours (or significant overlap)
Available to start within 5-10 days

What We Provide:

Company email address
Training on all systems and processes
Communication via Google Chat
Stable, long-term work opportunity
Clear invoicing workflows and support
Full-time hours (40/week) from day one

Pay:
Approximately $485.00 - $595.00 per month (?27,700.00 - ?33,900.00 per month) depending on experience. Full-time, 40 hours/week with potential for growth.
Timeline:
We are reviewing applications immediately and plan to hire within 5-10 days. The selected candidate will start full-time right away.
To Apply:
Please send your resume and answer these questions:

What invoicing, billing, bookkeeping, or A/R experience do you have? (Be specific about systems used and volume handled)
What hours are you available to work? (Please specify your timezone)
If you were given a backlog of 50+ invoices to process, how would you organize and prioritize the work? Describe your step-by-step approach.