Virtual Operations & Systems Assistant

Virtual Operations & Systems Assistant > Founder Support | Backend | Longevity Business

I’m looking for a highly capable Virtual Operations & Systems Assistant to support me behind the scenes as I build and scale my longevity-focused business.

This is a backend, founder-support role. You will not be communicating directly with clients. Your job is to make sure systems run smoothly, platforms are optimised, and operations are handled proactively so I can stay focused on vision, education, and growth.

This role suits someone who is calm, polished, deeply organised, and genuinely obsessed with systems.

This role is for you if:

You are very proficient in the IVOREY platform (this is non-negotiable)
You love backend operations, workflows, and clean systems
You think ahead, spot gaps, and fix things before they become problems
You enjoy supporting a founder rather than being client-facing
You appreciate working in a premium, longevity and education-based business

Core Responsibilities

IVOREY Platform Management
Advanced use of GoHighLevel/ IVOREY for client and content management
Backend setup and optimisation for a growing longevity business
Managing programs, content libraries, and client access
Website administration within GoHighLevel/ IVOREY

Operations & Systems

Appointment management and backend scheduling
Client journey workflows inside GoHighLevel/IVOREY
Confirmation, reminder, and follow-up email systems
Operational support for new offers, programs, and launches
Creating order, structure, and consistency across systems

Founder Support
Backend support to keep the business running smoothly
Anticipating operational needs and proposing improvements
Reducing admin and mental load through proactive execution

Marketing Support
Assisting with backend marketing systems
Supporting content uploads, organisation, and workflows
Helping ensure launches and campaigns are operationally clean

What You Will Not Be Doing
No direct client communication
No inbox management with clients
No social media posting or community management
This is a supportive, behind-the-scenes role, not a customer service position.

Essential Skills & Experience

Strong, hands-on experience with GoHighLevel/IVOREY
High attention to detail and follow-through
Systems thinking and process improvement mindset
Tech-confident and able to learn new tools quickly
Discreet, reliable, and professional
Comfortable working independently with minimal hand-holding
Experience supporting education-based, wellness, or longevity businesses is highly regarded.

Role Details
Hours: 5 to 10 hours per week to start

Location: Remote
Style: Polished, warm, professional
Growth: Opportunity to expand responsibilities as the business grows
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How to Apply

Please include:
A brief overview of your experience with IVOREY (be specific)
Examples of backend systems or operations you have managed
Why this type of role suits how you work
Applications without demonstrated IVOREY experience will not be considered.