Personal Assistant/ Virtual Assistant

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative and business support. The successful candidate will manage daily operations, scheduling, communications, and coordination while supporting business and personal tasks with professionalism and confidentiality.

This role requires strong organizational skills, excellent communication, and the ability to multitask in a fast-paced environment.

Key Responsibilities
- Administrative & Office Support
- Handle daily administrative tasks and office coordination
- Prepare documents, reports, presentations, and correspondence
- Maintain organized digital and physical filing systems
- Track expenses, invoices, and simple bookkeeping records
- Coordinate with vendors, suppliers, and service providers

Calendar & Scheduling Management
- Manage executive calendar and appointments
- Schedule meetings, calls, and events
- Coordinate with internal teams and external partners
- Set reminders and ensure deadlines are met


Email & Communication Management
- Manage and respond to emails professionally
- Prioritize messages and flag urgent matters
- Draft emails, letters, and announcements
- Coordinate communications with clients, partners, and stakeholders

Travel & Logistics Planning
- Arrange domestic and international travel
- Book flights, hotels, transport, and visas
- Prepare travel itineraries and schedules
- Handle travel expense reports and reimbursements

Research & Business Support
- Conduct online research and market analysis
- Prepare summaries and reports
- Support business proposals and presentations
- Assist with project coordination and follow-ups

Social Media & Digital Support
- Manage social media accounts (LinkedIn, Facebook, Instagram, etc.)
- Draft posts and schedule content
- Monitor engagement and respond to messages
- Support basic branding and online presence initiatives

Qualifications & Skills
- Bachelor’s degree in Business Administration, Management, Communications, or related field preferred. Minimum high school diploma
- Minimum 2 years experience as a Personal Assistant, Executive Assistant, or Administrative Officer
- Excellent written and verbal communication skills
- Strong organizational and time-management skills
- High level of professionalism and confidentiality
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
- Familiar with calendar tools, email management, and productivity apps
- Social media management experience is an advantage
- Ability to work independently and take initiative

Personal Attributes
- Highly organized and detail-oriented
- Proactive problem-solver
- Trustworthy and discreet
- Flexible and adaptable
- Strong multitasking ability
- Positive and professional attitude