Virtual Assistant – Organisation & Follow-Up Support

I am looking for a reliable, detail-oriented Virtual Assistant to support me with organisation, task tracking, and follow-ups.
This is a long-term role for the right person. I am based in Auckland NZ and also work across Australia so being available on that time zone is key.

WHAT YOU WILL BE DOING:
• Turning rough notes, emails, and voice notes into clear, actionable tasks
• Maintaining task lists and simple project trackers
• Tracking deadlines and outstanding tasks for myself and my team
• Following up with tea ---------- mbers and suppliers when replies are overdue
• Sending regular summaries of what is still pending or unresolved
• Keeping systems organised and up to date
• Create new systems and process to better manage tasks.
• Managing and creating data sets and reports in excel



THIS ROLE IS A GREAT FIT IF YOU:
• Are extremely organised and detail-oriented
• Enjoy tracking tasks and closing open loops
• Are comfortable following up and reminding others
• Can work independently without constant supervision
• Like bringing structure to messy information

REQUIRED SKILLS:
• Excellent written English
• Strong organisational skills and attention to detail
• Experience using task management tools like ----------
• Confident, professional email communication
• Advanced Experience in Excell and Microsoft 365 systems.
• Reliable internet connection and availability

NICE TO HAVE (NOT REQUIRED):
• Experience supporting founders or executives
• Familiarity with Outlook follow-up systems
• Previous long-term VA roles

HOW TO APPLY:
Please apply with:
1. A short introduction about yourself
2. Your previous VA or admin experience
3. The tools you have used for task or project management
4. The word “ORGANIZED” at the start of your application (applications without this will not be reviewed)