NCVI Executive Assistant

ABOUT THE NATURALLY CLEAR VISION INSTITUTE (Holistic Vision LLC)
The Naturally Clear Vision Institute's mission is to empower 10 million people worldwide to see clearly without glasses or surgery by 2030. Our vision is to expand freedom and confidence to live life's true purpose. Poor eyesight and compromised vision affects every aspect of one's life. For almost all people, age and genetics have a far lower impact on the quality of their vision than lifestyle factors like stress management, healthy diet, gut health, sleep, movement, mindset and others. We strive to help people make better choices for their eyesight by understanding how their daily choices and actions support or deteriorate their eye health.

OUR PURPOSE
Expanding freedom and confidence to live life's true purpose

OUR MISSION
Empower 10 million people worldwide to see clearly without glasses or surgery by 2030

JOB TITLE
Executive Assistant to Founder & CEO ????

DOES THIS DESCRIBE YOU?
As an Executive Assistant at The Naturally Clear Vision Institute, you will serve as the right hand to our founder, Claudia. You are highly organized, technically proficient, and think strategically. You see what needs to be done before being asked and take complete ownership of your responsibilities from start to finish. You thrive working independently and anticipate needs before they arise, keeping everything running smoothly so Claudia can focus on our mission of empowering 10 million people worldwide.

RESPONSIBILITIES
Scheduling & Calendar Management:
Manage complex scheduling for podcast guests, affiliates, sponsors, and meetings, including consistent follow-up.
Keeping affiliate links and sponsor pages up to date
Coordinate podcast production logistics, getting headshots, bio, assets and providing them for distribution.
Manage calendars, scheduling, and administrative workflows
Keeping the master calendar updated
Coordinate internal team communications and documentation.
Communicate weekly schedules to the team and resolve conflicts proactively

Executive Support:
Pull daily tasks from ClickUp and follow up for completion and provide status updates.
Anticipate Claudia's needs and address them proactively
Communicate directly with the Integrator on progress and support needs

Google Drive Organization & Management, Data Entry:
Manage, organize, and maintain Google Drive with a systematic filing structure
Keeping video & audio assets organized and up to date.
Ensure all documents are correctly labeled, accessible, and up-to-date
Create efficient systems for information retrieval
Create and keep master lists up to date
Pull all call replays and upload to Vimeo and our membership site.

Memberships, Community + Social Engagement:
Reply to social media posts, DM’s and back up customer service
Monitor community activity and foster a positive, engaged environment
Administrative tasks for reminders and communications for NCV, CVC, CVW
Administrative Operations & Quality Assurance:
Perform accurate data entry to maintain and update records, including non-launch program and email analytics
Pull and format transcriptions from calls and manage content
Quality assurance testing and review during launches
Attend weekly virtual tea ---------- etings

REQUIREMENTS
Technical Skills:
Expert-level proficiency in Google Suite (Docs, Sheets, Slides, Drive, Calendar)
Experience with ClickUp or similar project management tools
Experience with online course platforms and membership sites
Experience with social media management
Strategic Competencies:
Exceptional organizational skills with meticulous attention to detail
Critical thinking: seeing the full scope of tasks and identifying what's needed
Proactive problem-solving and gap identification
Quality assurance mindset
Efficiency in English
PREFERRED SKILLS (NOT REQUIRED)
Experience with ClickFunnels, ThriveCart, Xperiencify, Canva, Zapier
Video or audio editing
AI tools knowledge
ManyChat
Go High Level
SEO best practices
Customer support experience
Experience in the natural health, wellness, or holistic health industry

THIS ROLE IS FOR YOU IF:
You see what needs to be done before anyone asks
You hold yourself accountable and always follow through
When you notice something missing, you either speak up immediately or complete it yourself
You think strategically: What needs to happen? Who needs to be involved? What does done look like?
You take ownership of ensuring anyone who needs to assist with a task is properly informed
You proactively identify gaps in processes and either fill them or bring them to attention
You communicate clearly and directly
You ask questions when you need clarity and take feedback as an opportunity to improve
You have a keen eye for detail and quality control
You thrive working independently and managing your time effectively
You're excited about our mission to help people improve their vision naturally

THIS ROLE ISN'T FOR YOU IF:
You need constant supervision or direction
You wait to be told what to do instead of taking initiative
You're uncomfortable with direct communication or asking clarifying questions
You struggle with accountability or following through on commitments
You need all your work hours to overlap with team availability
You prefer routine tasks without strategic thinking or problem-solving
Details and quality control aren't your strength
You're not comfortable engaging with community members