Administrative Virtual Assistant

About the Role

We are seeking a highly professional, organized, and proactive Administrative Virtual Assistant to support a busy business owner with both professional and personal administrative needs. This role is ideal for someone who thrives in structure, anticipates needs, communicates clearly, and understands how to support a leader behind the scenes.

This is not an entry-level role. The ideal candidate has prior experience supporting a business owner or executive, understands discretion, and can manage multiple responsibilities with calm, competence, and consistency.

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Key Responsibilities

Communication & Scheduling

* Monitor and manage email inboxes
* Respond to routine inquiries using templates and guidance
* Answer incoming calls professionally and route messages
* Schedule meetings, calls, and personal appointments
* Maintain calendar organization and reminders

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Travel & Logistics

* Book flights, accommodations, and transportation
* Create simple travel itineraries
* Manage confirmations and calendar syncing

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Errands & Ordering (Virtual)

* Order groceries and household/business supplies
* Track recurring orders and restocking needs
* Place online orders as requested

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Event & Gift Coordination

* Coordinate logistics for small events, celebrations, and gatherings
* Send gifts to family members, staff, and collaborators
* Track birthdays, milestones, and special occasions

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Project & Task Management

* Track tasks and deadlines
* Follow up on assigned items
* Maintain task lists and accountability systems
* Assist with light project coordination
* Keep things from falling through the cracks

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Research Support

* Conduct online research
* Compile findings into summaries or simple reports
* Support decision-making with organized information

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Required Skills & Qualifications

Must-Haves

* Minimum **3 years of experience** as a virtual assistant, executive assistant, or administrative professional
* Prior experience supporting a **business owner, executive, or entrepreneur**
* Excellent English communication skills (written + spoken)
* Strong organizational and time-management abilities
* High level of professionalism and discretion
* Ability to manage multiple priorities
* Proactive and solutions-oriented
* Strong follow-through
* Comfortable with confidentiality
* Reliable internet connection and quiet workspace

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Nice-to-Haves (Not Required)

* Experience working with US-based clients
* Familiarity with Google Workspace, scheduling tools, and task management systems
* Experience supporting both personal and business needs
* Background in operations or executive support

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What Success Looks Like in This Role

You will be successful if:
? The calendar stays organized
? Tasks don’t fall through the cracks
? Communication is timely and professional
? The business owner feels supported and less overwhelmed
? Details are handled without repeated reminders
? You anticipate needs instead of waiting to be told

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## Compensation

This is a **part-time, hourly role**.

???? **Pay Range:** $7–$10 USD/hour (based on experience and skill level)

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