Executive Assistant to CEO – M&A Advisory Firm

AMIVA Equity Partners is a boutique M&A advisory firm based in New York specializing in lower middle market transactions ($5–50M enterprise value). We help business owners sell their companies to the right buyers at the best terms.
We're hiring a full-time Executive Assistant to work directly with the CEO on everything from CRM management to deal research to campaign execution.
This is NOT a "check the boxes" admin role. You'll be deeply embedded in the business, handling real work that directly impacts revenue. If you want to learn M&A while getting paid well and working with a founder who will invest in your growth — this is the role.
You'll work US Eastern Time hours (9:00 AM – 5:00 PM EST / 10:00 PM – 6:00 AM Manila Time). This is non-negotiable — we need real-time collaboration and fast turnaround.
WHAT YOU'LL DO
Daily Operations (2–3 hours/day)

Process and respond to inbound CRM leads
Execute follow-up sequences in our CRM
Update Slack with task status and flag urgent items
Manage inbox triage and scheduling coordination

CRM & Campaign Management (10–15 hours/week)

Maintain and clean our CRM database
Track campaign performance metrics
Update deal stages and add detailed notes
Build and clean prospect lists for outreach campaigns

Deal Support (10–20 hours/week)

Research companies and owners before calls
Prepare meeting briefs and background materials
Draft sections of Confidential Information Memorandums (CIMs)
Organize deal room documents
Pull financial data and comparable transactions
Prepare engagement agreement templates
Build targeted buyer lists for active deals

Buyer Network Management

Maintain relationships with our 2,000+ buyer network
Send updates on new deal opportunities
Track buyer preferences and investment criteria

WHAT WE'RE LOOKING FOR
Required:

3+ years experience as an Executive Assistant or Virtual Assistant (preferably with US-based clients)
Exceptional written English — you'll draft emails that go to CEOs and investors
Experience with CRM systems (HubSpot, Salesforce, or similar)
Proficiency with Google Workspace, Slack, and Zoom
Ability to work independently with minimal supervision
Reliable internet connection and quiet workspace
Available to work US Eastern Time hours (10 PM – 6 AM Manila)

Preferred:

Experience in finance, M&A, private equity, or professional services
Familiarity with financial documents (P&Ls, balance sheets)
Experience with email outreach tools (Instantly, Apollo, etc.)
Basic Excel/Google Sheets skills for data organization

The Right Person:

Takes ownership — you see a problem, you fix it without being asked
Moves FAST — our standard is 1-hour turnaround on tasks
Communicates proactively — you update before being asked
Pays attention to detail — in M&A, small errors kill deals
Wants to learn — you're curious about business and finance

WHY THIS ROLE
Compensation: $1,000–1,100 USD/month is top-tier for this role. We pay well because we expect excellence.
Growth: You'll learn M&A from the inside. Many VAs in similar roles have gone on to careers in finance, operations, and entrepreneurship.
Stability: We're not a startup burning cash. AMIVA has real revenue, real clients, and real deals closing. This is a long-term role.
Direct Access: You'll work directly with the CEO daily. No layers, no bureaucracy.
Flexibility: Fully remote. Work from anywhere with reliable internet.