Sales Assistant / Sales Coordinator to CEO (Remote)

About Vireo Video:
Vireo Video is a YouTube marketing agency helping world-class brands grow with video. The CEO leads sales, strategy, and growth, and this role supports sales-related communication, follow-ups, and organization to ensure nothing falls through the cracks.

The Role:
This role supports the CEO with sales-related communication, follow-ups, and organization. The primary focus is supporting the sales process by drafting and coordinating email responses, maintaining CRM accuracy, tracking follow-ups, and assisting with proposal setup.
This is a behind-the-scenes execution role for someone who thrives on organization, clarity, and consistent follow-through.
This role starts at approximately 10 hours per week, with availability of around 2 hours per day during PDT (Vancouver) hours preferred. As trust and responsibility grow, there is room for expanded scope over time.

Key Responsibilities:
Draft and organize email responses related to sales, partnerships, and inquiries
Ensure timely follow-ups are sent and tracked
Maintain and update HubSpot CRM (contacts, deals, notes, next steps)
Flag stalled deals, overdue follow-ups, and high-priority opportunities
Organize sales-related tasks, reminders, and timelines
Assist with proposal setup and organization
Provide light inbox support related specifically to sales and partnerships
Support with special projects and light project management
Help maintain accountability around key goals and to-dos

You Might Be a Fit If You:
Are highly proactive, detail-oriented, and extremely organized
Love taking messy ideas and turning them into clear next steps
Are comfortable drafting responses independently (without heavy reliance on AI tools)
Are confident using Google Workspace, Trello, HubSpot, and proposal drafting tools
Have experience supporting a CEO, founder, or executive (bonus if it's in marketing)
Are curious, strategic, and know how to read between the lines

Nice-to-Haves:
Familiarity with agencies, marketing, or sales workflows
Strong understanding of YouTube or digital marketing
Experience supporting a founder or sales role

Why Join Us:
At Vireo Video, we're striving to be the best YouTube marketing agency in the world. Join us and work with amazing brands, including Fortune 1000 companies, lead high-impact projects, and have the opportunity to grow.
You’ll work directly with the CEO of a growing agency and play an important role in keeping sales conversations organized and moving forward. We value clarity, follow-through, and continuous improvement, and we’re building a business we’re proud of.
Enjoy a collaborative, growth-focused culture where your voice matters.

Part-Time | Flexible Hours | Remote (Canada preferred)