Executive Assistant to the Executive Team (Permanent Remote/WFH) - URGENT

Join a Fast-Growing US Mobile Marketing Agency as a Key Partner to Our Executive Team

Intrinsic Digital is hiring a highly organized and proactive Executive Assistant to support our senior leaders and help drive company-wide efficiency. This is a direct internal role where you’ll work closely with our executive team, cross-functional department heads, and our existing EA group to ensure operations run smoothly every day.

If you excel at managing complex calendars, coordinating meetings across time zones, communicating with stakeholders, and staying three steps ahead, this role is for you. We’re looking for someone with exceptional attention to detail, strong judgment, and the ability to anticipate needs before they arise. Someone who can protect executive time, strengthen communication flows, and bring a calm, solution-oriented approach to a fast-paced environment.

Job Summary

This role is not your typical executive assistant position. You won’t be working in isolation like a freelancer; instead, you’ll be collaborating daily with teams across the company who are all pushing toward ambitious goals and groundbreaking initiatives. Prompt, clear communication isn’t just a nice-to-have here; it’s the key to delivering excellence.

At Intrinsic Digital, we foster a supportive, fun, and diverse culture where competence, problem-solving, and innovation drive everything we do. That’s why this position is designed for resilient problem solvers; people who can stay steady under pressure, think critically, and rise to challenges head-on.

We’re looking for proactive, tech-savvy individuals who thrive on solving problems every day, while keeping collaboration, communication, and team success at the forefront. If you take initiative, stay organized under pressure, and find fulfillment in ensuring smooth operations and strategic alignment within the executive team, we’d love to hear from you.

Employment Type: Full-time, local employment with standard employment deductions
Work hours: 9 am-5 pm EST (subject to change), and then choice of start times after first month, starting at 6 pm PH time.
Required Hours: 40 hours per week, 8 hours per day
Work Schedule: Monday to Friday
Work Set-up: Remote (Company laptop and external monitor will be provided). The ideal applicants should reside within Metro Manila and aren’t presently engaged with any company/client
Salary Range: Up to Php 51,000/monthly (with comprehensive benefits package)
Start Date: Immediately (ASAP)

Hiring Process

1. Screening call
2. First interview with Sr. EA
3. Final panel interview
4. Full-time job offer under 6-month probationary period
5. Permanent position

Who We Are

Intrinsic Digital, Inc. ( ---------- ) is at the forefront of digital marketing. Our service lines include Apartment Geofencing, Kurie, Hotel Geofencing and Restaurant Geofencing, offering mobile and streaming TV advertising to the multifamily, hospitality, and restaurant industries.

Intrinsic Digital is a fully remote company with tea ---------- mbers located across the United States and the Philippines. Our culture is based around our Core Focus, “We love the journey and embrace what’s next” and six Core Values: Accountability, Authenticity, Caring, Neutralevity, Surprise & Delight and X-Ray Vision. We may be remote, but no one is isolated in their work. Our initial onboarding and ongoing collaboration efforts have formed a cohesive team. We were voted No. 1 Best Place to Work in Multifamily and certified Great Places to Work in 2024. Employees consistently score us above 9 out of 10 on two key satisfaction categories: “Intrinsic Digital cares about my well-being” and “I would recommend Intrinsic Digital as a great place to work.”

Who You Are

You are a proactive, organized, and detail-oriented professional who thrives in a fast-paced environment. You communicate clearly, anticipate the needs of the executive team, and excel in administrative tasks. You approach every task with a calm, flexible, solution-oriented mindset.

At this time, we are only accepting applications from candidates who currently reside in the Philippines.

Qualifications

2+ years of experience as an Executive Assistant supporting executives
Proven experience communicating with internal and external stakeholders
Experience managing complex calendars and coordinating meetings across time zones
Advanced proficiency with Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, and Teams
Strong project management, multitasking, and decision-making skills
Excellent written and verbal communication skills
Ability to work independently, prioritize effectively and manage multiple projects simultaneously
High integrity and discretion when handling confidential and personal information
Experience with Canva is a plus

Four Must-Have Skills
1. Advanced Calendar, Inbox & Travel Management - Ability to handle multiple executive schedules, prioritize meetings, and proactively handle emails and resolve scheduling conflicts across time zones. Experienced in coordinating domestic and international travel, including flights, accommodations, itineraries, and adjusting plans as needed.
2. Strong Communication Skills - Excellent written and verbal English. Able to draft professional correspondence, meeting materials, and internal updated clearly and confidently.
3. Proficiency in Microsoft Office Suite & Google Workspace - Canva experience is a plus
4. High Organizational and Administrative Efficiency - Skilled in handling a high volume of tasks, maintaining attention to detail, following through on deadlines independently.

A Day in the Life

As the Executive Assistant to the Executive Team, you will partner with senior leaders to ensure smooth operations and strategic alignment. Your work will directly enable the executive team to focus on leadership priorities by managing the details behind the scenes. You will become a part of a dynamic team of Executive Assistants who work collaboratively to make things happen.

Responsibilities include:

Manage and maintain executive calendars and emails, prioritizing and protecting strategic time, both business and personal
Coordinate internal and external meetings, ensuring seamless scheduling across time zones etc.)
Help plan and facilitate internal meetings to ensure alignment and follow-through
Help coordinate cross-departmental communication to keep teams connected and informed
Prepare executives for meetings by organizing agendas, materials, and follow-ups
Draft communications and assist in creating presentations or reports
Manage logistics for executive meetings, retreats, and special events
High integrity and discretion with confidential and personal information
Partner with the existing EA team to improve processes and efficiency
Manage social media accounts
Proficient in basic photo and video editing
Perform other duties as assigned to support the needs of the executive team

Benefits & Perks

At Intrinsic Digital, you’ll have a front row seat at an early-stage small business that is driving innovation in multiple industries, as well as a chance to make a real impact on the growth of our business.

Intrinsic Digital offers a fast-paced, supportive, and diverse culture.

We offer:

Fully remote work setup
Company laptop & external monitor
$450 annual health & wellness stipend
$225 annual health & wellness stipend for child dependents
3-4 weeks of PTO based on tenure
Paid regular PH holidays
A fun, informal monthly event for the whole PH team featuring games and activities where you can earn points to redeem ---------- vouchers
Fun asynchronous virtual events
All-expenses-paid annual team building activities (upcoming and past destinations include Boracay)
A choice of start times between 6 pm and 11 pm PHT
Night differential & 13th month benefits
Ability to qualify for quarterly sales bonuses of up to $850

Company Culture: ---------- /watch?v=v-dUCnifudI

HOW TO APPLY

1. Use "OLJ EA" as the subject,
2. Attach both links to your updated resume and/or portfolio, and
3. Include a link to your 1-2 min audio introduction via ----------

A strong applicant will have met these simple instructions from the get-go.