Executive Assistant/Graphic Design Specialist

We are seeking a highly organized, proactive Executive Assistant & Graphic Designer to support executive leadership while also creating high-quality visual and branded content. This hybrid role is ideal for a detail-oriented professional who excels at executive support and is comfortable using Canva or similar content creation tools to quickly produce polished, on-brand materials for internal and external use.
The role requires discretion, excellent communication, strong time management, and the
ability to move fluidly between administrative execution and creative production.
Key Responsibilities – Executive Assistant
- Provide direct administrative and operational support to executive leadership
- Manage calendars, scheduling, travel arrangements, and meeting coordination
- Prepare agendas, executive correspondence, reports, and presentations
- Track action items, deadlines, and priorities to ensure follow-through
- Serve as a liaison between executives and internal/external stakeholders
- Assist with project coordination, vendor communications, and confidential matters
- Anticipate executive needs and proactively address issues
Key Responsibilities – Graphic Design & Content Creation
- Create visually compelling content using Canva or similar design platforms, as well as Adobe Creative Suite or Figma when needed
- Design branded materials including presentations, one-pagers, social media graphics, flyers, brochures, digital ads, and internal communications
- Maintain and apply brand standards consistently across all materials
- Collaborate with leadership and marketing teams to translate ideas into clear, engaging visual assets
- Manage multiple design requests and revisions efficiently
- Prepare final assets for print and digital distribution
Required Qualifications
- Experience in an Executive Assistant, Administrative Assistant, Graphic Designer, or hybrid role
- Proficiency with Canva or comparable content creation tools (Adobe Creative Suite, Figma, etc.)
- Strong written and verbal communication skills
- Excellent organizational skills with the ability to manage multiple priorities
- High level of professionalism, discretion, and confidentiality
- Strong attention to detail and visual design aesthetics
- Ability to work independently, take initiative, and adapt in a fast-paced environment
Preferred Qualifications
- Experience supporting C-suite or senior executives
- Background in healthcare, wellness, professional services, or entrepreneurial environments
- Familiarity with social media and digital marketing design best practices
- Experience with project management tools (Asana, ClickUp, Trello, Monday, etc.)
- Experience creating executive-level presentations and branded templates
Key Competencies
- Executive presence and professionalism
- Creative problem-solving and visual storytelling
- Time management and prioritization
- Adaptability and flexibility
- Strong interpersonal and collaboration skills
Work Environment & Expectations
- Fast-paced, dynamic environment
- Hybrid or remote options may be available depending on location
- Requires flexibility, responsiveness, and a proactive mindset