Virtual AI Automation Assistant (Recruitment Ops)

Virtual AI Automation Assistant (Recruitment Ops)

Role Overview
We are looking for a tech-savvy Virtual Assistant to build and manage a next-generation "Talent-as-a-Service" (TaaS) infrastructure. You will not just be sourcing candidates; you will be building the "pipes" that automate lead generation, candidate summaries, and client reporting using AI and low-code tools.

Key Responsibilities
Workflow Automation: Build and maintain automated "scenarios" in ---------- or Zapier to move data between LinkedIn, our database, and client portals.

AI Enrichment & Scraping: Use tools like Clay, PhantomBuster, or Proxycurl to scrape company org charts and enrich candidate profiles with deep insights (podcasts, news, social activity).

Database Management: Maintain our custom "ATS" built on Airtable and Notion, ensuring data integrity and automated syncing.

Personalized Outreach at Scale: Set up AI-driven email and LinkedIn campaigns that use LLMs (like GPT-4) to write hyper-personalized messages to founders and talent leads.

AI Interview Summaries: Manage the flow of interview recordings into AI tools (e.g., Metaview, Fireflies) and ensure summaries are polished and delivered to clients in branded Notion docs.

Required Technical Stack
Automation: Expert level in ---------- (preferred) or Zapier.

Data & CRM: Mastery of Airtable (formulas, interfaces, and automations) and Notion.

Enrichment: Proven experience with Clay (specifically building "waterfalls").

AI Tools: High proficiency in prompting ChatGPT/Claude API, and familiarity with ElevenLabs (voice cloning) is a plus.

Scraping: Experience with PhantomBuster, Apify, or similar LinkedIn scraping tools.

About You
Problem Solver: When an API connection breaks or a scraper is blocked, you don't wait for instructions—you find a workaround.

Attention to Detail: You understand that "AI-generated" content must still feel human. You have a sharp eye for editing AI outputs to ensure they match our brand voice.

Startup Speed: You are comfortable working in a fast-paced, "embedded" environment where we pivot quickly based on client needs.