Executive Assistant with Follow Up/Sales Skilsl

EXECUTIVE ASSISTANT (REMOTE, FULL-TIME)

Role: Executive Assistant to Founder
Location: Remote (Philippines preferred)
Hours: Full-time, Monday–Friday
Compensation: $1,800–$2,500/month (based on experience)

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ABOUT THE ROLE

I’m a founder and real estate entrepreneur with multiple businesses and responsibilities. I’m looking for a true Executive Assistant, not a general VA.

This role is about:
• Protecting my time
• Managing priorities
• Filtering communication/talking to customers
• Ensuring follow-through
• Reducing mental load

If you like checking tasks off a list but don’t like ownership, this is not the role for you.

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WHAT YOU WILL OWN (NON-NEGOTIABLE)

You will be responsible for running the backend of my day, including:

Calendar & Time Control
• Own my calendar completely
• Schedule and confirm calls
• Enforce time blocks
• Reschedule no-shows
• Protect deep-work time

Communication Filtering
• Manage email inboxes
• Monitor WhatsApp and social DMs (with scripts)
• Flag only urgent or revenue-related messages
• Summarize long messages into short bullet points
• Draft replies for approval or send approved responses

Revenue & Follow-Up Support
• Track leads and conversations
• Follow up with prospects and no-shows
• Book calls on my behalf
• Prepare short call briefs before meetings
• Handle onboarding steps after a client says “yes”

Organization & Weekly Rhythm
• Maintain a simple task and priority list
• Prepare a daily “Here’s what matters today” brief
• Provide a short end-of-day summary
• Help keep things from falling through the cracks

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WHAT THIS ROLE IS NOT
• Not a strategy role
• Not a sales closer
• Not a marketing role
• Not a “do whatever comes up” position

This role requires clarity, structure, and calm execution.

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WHO YOU ARE

You are likely a fit if:
• You have experience as an Executive Assistant or Founder EA
• You are comfortable being a gatekeeper
• You communicate clearly and professionally
• You don’t need to be micromanaged
• You like creating order from chaos
• You can be firm and polite on someone else’s behalf

Bonus (not required):
• Experience supporting founders, coaches, or real estate businesses

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REQUIRED PRE-INTERVIEW ASSIGNMENT

(Must be completed to be considered)

Before I consider any interviews, I need you to complete the assignment below.

Scenario:

It’s Monday morning.
My calendar is full.
I have:
• 3 strategy calls
• 2 client calls
• 40+ unread emails
• Multiple WhatsApp messages
• Several people asking for my time

Assignment (keep it short and clear):

Please answer all three questions:

1?? How would you d ---------- what gets my attention today vs what waits?
2?? What information would you prepare for me before my first call of the day?
3?? What does a “great” end-of-day update from you look like?

You do NOT need to overthink this.
I’m evaluating clarity, judgment, and communication — not perfection.

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HOW TO SUBMIT

???? Send your completed assignment via WhatsApp to:
+1 (225) ---------- Include:
• Your name
• Your location
• Your years of EA experience
• Your assignment answers (written clearly)

? Do not send a resume without the assignment
? Do not send long introductions
? Do not ask questions before completing the assignment

If you’re a fit, I’ll reach out personally.

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FINAL NOTE (IMPORTANT)

This role has the potential to grow into a long-term, trusted partnership. I value loyalty, ownership, and communication.

If you take pride in being the person who keeps everything running smoothly — I want to hear from you.