Executive Assistant to the CEO (Multi-Company Operations)

Title: Executive Assistant to the CEO (Remote – Latin America)

About the Role: We are hiring a high-level Executive Assistant to support the CEO of multiple operating companies across real estate, mortgage lending, and creative services. This is not an administrative assistant role. This is a high-trust, high-ownership operations role. You will run the CEO’s calendar, inbox, follow-ups, leasing workflows, and CRM across four companies, ensuring nothing falls through the cracks. If you thrive in fast-moving environments, love organizing chaos, and enjoy being the person who keeps everything running smoothly — this role is for you.

Key Responsibilities
Manage the CEO’s calendar (schedule, move, cancel, protect time)
Manage one or more inboxes (triage, follow up, draft replies)
Follow up with Vendors, Tenants, Staff, Loan partners, Manage real estate leasing coordination in AppFolio
Maintain CRM hygiene for the mortgage business
Project Management (manage the project managers)
Track tasks, deadlines, and commitments
Escalate issues when timelines slip
Support personal and business logistics

Who You Are:
Fluent in English (written & spoken)
3+ years supporting founders, executives, or operations teams
Comfortable chasing people and pushing for results
Organized, calm, and detail-oriented
Tech-savvy (Google Workspace, Slack, CRM, property management tools)

Work Schedule:
40 hours per week
7:00am – 4:00pm Pacific Time

Compensation: DOE

To apply please submit:
Your resume
A 60-second video (in English) introducing yourself
Written answers to the screening questions below:
1. What country are you located in, and what is your time zone?
2. Describe your experience supporting executives or founders.
3. What tools have you used for calendars, inboxes, and task tracking?
4. Give an example of when you had to chase people or enforce deadlines.
5. How do you stay organized when supporting multiple people or projects?