Virtual Travel Admin (Part-Time, Remote)

Blue Sky Journeys is a fast-growing, one-person luxury travel agency—and I need a detail-oriented partner to help keep things running smoothly. I’m excellent at designing unforgettable trips and selling high-end cruises… but organization isn’t my strongest skill, and I need someone who genuinely loves making sure the details are handled.

Your mission: make sure nothing for a client ever falls through the cracks—because you caught it, tracked it, and handled it like a pro.

This is for you if you love travel, cruises, organization, and delivering awesome client communication. This position will start part-time and can scale quickly as the business grows. If you’re open to more hours in the future, amazing

________________________________________
What You’ll Do
• Support the full trip lifecycle: post-booking tasks, pre-trip check-ins, document coordination, and post-trip follow-up
• Maintain a simple system to track departure dates, payment deadlines, and time-sensitive booking windows (shore excursions & dining reservations)
• Prepare flight and travel insurance quote requests (you’ll plug in the info I give you, gather numbers, and package them cleanly for client-ready communication)
• Draft polished client emails using ChatGPT
• Create and run pre-trip checklists so every trip detail is handled on time
• Monitor client flights for major disruptions and flag issues quickly
• Assist with research and trip support as needed (ports of call, cruise lines, hotel brands, key logistics)
• Ensure key admin items are complete: client agreements, Trip Suite entries as needed, and clean documentation
• Help create workflows and systems as we scale (you’ll have real input here)
________________________________________
What I’m Looking For
Required
• Travel industry experience (travel agency experience strongly preferred)
• Strong understanding of travel booking and trip lifecycles
• Knowledge of Cruises (ocean and/or river) and Global Hotel Brands.
• Global geographic knowledge & strong research skills (cities, regions, ports of call)
• Excellent client service instincts—responsive, kind, detail-oriented
• Comfortable using ChatGPT as a work tool

Big Pluses But Not Required (however mention in your application if you have these skills please)
• Cruise industry booking experience (major advantage)
• Experience with Trip Suite or Travefy
• Experience managing Facebook groups another plus, not required.
________________________________________
Professional Strengths That Matter
• You are obsessive about details, follow-ups, and checklists
• You enjoy creating calm, organized systems
• You communicate clearly and professionally
• You genuinely like being the person who makes everything run smoothly
________________________________________
Role Details
• Remote / Virtual
• Part-time to start, at 10-15 hours a week with the potential to scale.
• Preference for someone who can do part-time now and is open to full-time later as demand grows

If you love travel (especially cruises) and the idea of helping build an agency with serious ---------- ntum sounds exciting, I’d love
to hear from you.
________________________________________
How to Apply
In your application, please include:
• A brief overview of your travel industry experience/knowledge (cruises/hotels/tours, suppliers, tools, etc.)
• To confirm you read everything carefully, include the word “zebra” somewhere in your message
• Why you think you’d be a great fit for this role