Personal Operations Assistant (Async | Documentation, Tracking, Systems)

PLEASE READ CAREFULLY BEFORE APPLYING

I am looking for one reliable, detail-oriented Personal Operations Assistant to help organize and execute tasks across business and personal projects.

This is NOT a strategy role.
This is NOT a decision-making role.

Your job is to take messy input and turn it into clean, organized output.

If you are good at following instructions, organizing information, and working independently without hand-holding — this role is for you.

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How this role works (IMPORTANT)
• I will send rando ---------- ssages at random times (text, voice notes, screenshots, links).
• You do NOT need to respond immediately.
• You will process instructions during your scheduled work hours only.
• You will organize, document, track, and execute.
• You will NOT make decisions unless explicitly instructed.

This role is fully asynchronous.

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Your core responsibilities

1. Documentation & Organization
• Convert messy instructions into:
• Google Docs
• PDFs
• Spreadsheets
• SOPs
• Organize all files into a structured Google Drive
• Keep documents clean, labeled, and updated

2. Spreadsheet & Tracking Work
• Maintain and update spreadsheets
• Clean and format existing sheets
• Track:
• Employees
• Leads
• Onboarding
• Status updates
• Follow existing templates exactly

3. SOP & Process Execution
• Create SOP drafts from instructions or voice notes
• Format SOPs cleanly
• Update SOPs when changes are given
• Follow SOPs exactly once finalized

4. Admin & Personal Task Support
• Organize personal documents
• Track deadlines and checklists
• Maintain task lists
• Help keep everything structured and up to date

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What you will NOT do
• You will NOT make business decisions
• You will NOT change pricing, workflows, or systems
• You will NOT “optimize” unless told to
• You will NOT guess if something is unclear

If something is unclear, you will add it to the Questions List (explained below).

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Work hours & tracking
• Pay: $2 USD/hour
• Max: 20 hours per week
• Time tracking required using TimeProof or similar
• You clock in ONLY when actively working
• No work log = no pay for that time

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Daily Work Log (MANDATORY)

You must maintain a daily Google Doc with:
• Date
• Hours worked
• Exact tasks completed
• Links to finished work

Clear output = continued work
Vague logs = time rejected

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Communication rules
• Main communication via WhatsApp
• No constant messaging
• All questions go into ONE running Questions Doc
• I review questions once per day or less

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Who this role is PERFECT for

? Highly organized
? Detail-oriented
? Comfortable following strict instructions
? Strong English reading & writing
? Google Docs & Sheets experience
? Can work independently without reminders
? Comfortable with repetitive admin work
? Understands that execution > opinions

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Who should NOT apply

? If you need constant direction
? If you like creative freedom
? If you want to “run” the business
? If you dislike documentation
? If you want fast promotions or decision authority

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Trial period
• 14-day paid trial
• Continued work based on:
• Accuracy
• Organization
• Reliability
• Output quality

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How to apply (DO NOT SKIP)

Your application must include all of the following:

1. Written application
• Short introduction (2–3 paragraphs max)
• Your experience with:
• Google Docs
• Google Sheets
• SOPs

2. Short video (REQUIRED)

Record a 1–2 minute video and include the link.

In the video, answer:
1. Who you are and where you are located
2. Your experience with documentation and spreadsheets
3. How you would handle receiving many messy instructions at once
4. Confirm you understand:
• $2/hr pay
• Async work
• Time tracking
• No decision-making authority

No video = application ignored.

3. Written question

Answer this clearly:

If I send you 10 messy messages in one day, how would you process them?

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Final note

This role is about structure, reliability, and execution.
If you do good work, there is long-term stability.

If this sounds like you — apply