Real Estate VA

Job Title: Real Estate Virtual Assistant
Pay: $5/hour USD
Type: Part-time, As Needed
Hours: Approximately 20 hours per week
Schedule: Mornings, 8–11am EDT

About the Role
We are seeking a highly detail-oriented Real Estate Virtual Assistant to support client communication and booking coordination during busy morning hours. This role is ideal for someone who understands the urgency and pace of the real estate industry and can stay calm, professional, and organized while managing time-sensitive requests.

You will serve as the front line of our brand, communicating directly with agents and clients, coordinating schedules, and helping ensure shoots and media delivery stay on track.

What You’ll Be Doing
This role includes handling client communication with strong tone awareness, managing scheduling and rescheduling of shoots, coordinating calendars while accounting for travel time and weather, and keeping workflows organized across multiple active listings. You will help support real estate media delivery timelines, maintain file organization, and assist with operational follow-ups as needed. During slower months, you may also support light design tasks such as creating clean, on-brand graphics using Canva.

Required Experience and Knowledge
Candidates must be familiar with the real estate industry, including MLS timelines, listing urgency, and working with agents and brokerages. Prior experience supporting realtors, real estate photographers, or real estate media companies is required. You should have a working understanding of real estate media workflows, including photo and video delivery, file organization, and turnaround expectations. Strong experience with client communication is essential, especially handling follow-ups and time-sensitive requests in a professional and confident manner.

Tools and Skills
Experience using Google Drive or Dropbox to organize and share large media files is preferred. Canva experience is also preferred, with the ability to create simple, professional graphics when needed, though this is not a primary responsibility.

Nice-to-Have Experience
Familiarity with platforms such as Zillow 3D, Matterport, or Zillow Showcase is a plus. Basic awareness of branding and social media within the real estate space is also helpful, though posting is not required.

Who You Are
You are extremely organized, highly detail-oriented, and able to follow SOPs exactly. You remain calm under pressure, can manage multiple shoots at once, and are proactive and responsive throughout the day. You are flexible, professional, and comfortable working in a fast-turnaround, deadline-driven environment.

If you enjoy being the backbone of smooth operations and helping real estate teams stay organized during high-volume listing cycles, we’d love to hear from you.