Virtual Assistant

Executive Virtual Assistant to CEO (Full-Time, Remote) — Eastern Time Zone
We are seeking a high?caliber Executive Virtual Assistant with 3–5 years of experience supporting CEOs, founders, or senior executives. You will work directly with a CEO who manages three companies, requiring exceptional organization, communication, and prioritization skills. This is a long?term, full?time role aligned with the Eastern Time Zone (US).

Role Overview
You will serve as the CEO’s right hand—managing communications, coordinating across multiple businesses, organizing priorities, and ensuring smooth day?to?day operations. This role is ideal for someone who thrives in a fast?paced environment, can juggle multiple responsibilities, and consistently delivers high?quality work with minimal supervision.

Key Responsibilities
1. Executive Support Across Three Companies
- Manage cross?company priorities, deadlines, and follow?ups
- Coordinate with internal teams, partners, and external stakeholders
- Prepare summaries, briefs, and decision?ready information for the CEO
2. Email & Communication Management
- Organize and manage multiple inboxes
- Draft, proofread, and send professional emails
- Identify urgent items and ensure timely follow?through
- Maintain communication logs and action trackers
3. Task & Workflow Management
- Prioritize tasks across three businesses
- Maintain structured workflows, SOPs, and project trackers
- Anticipate needs and proactively identify next steps
4. Market & Business Research
- Conduct research on industries, competitors, and opportunities
- Prepare concise research reports and actionable insights
- Support due diligence and strategic planning
5. Administrative & Operational Support
- Calendar management and scheduling across multiple entities
- Document preparation, formatting, and organization
- Light project coordination and follow?up
- Digital file and workspace organization

Requirements
- 3–5 years of experience as an Executive Assistant, Virtual Assistant, or similar role
- Experience supporting CEOs, founders, or senior leadership
- Excellent English communication skills (written and verbal)
- Strong organizational and prioritization abilities
- Ability to work Monday–Friday, Eastern Time Zone (US)
- High level of professionalism, confidentiality, and reliability
- Tech?savvy: Google Workspace, email platforms, productivity tools
- Comfortable with research, documentation, and structured reporting

Preferred Qualifications
- Experience supporting multiple businesses or complex operations
- Familiarity with international business or cross?border workflows
- Ability to create templates, SOPs, and repeatable systems
- Strong analytical and problem?solving skills

What We Offer
- Long?term, stable role with growth potential
- Opportunity to work directly with a CEO on high?impact initiatives
- Clear expectations and structured workflows
- Competitive compensation based on experience