Virtual Assistant | Outreach & Partnerships

Hours: 10 hours per week
Reports to: Founder

About the Role
We are seeking a reliable and proactive Virtual Assistant to support outreach, partnerships, and administrative operations for a growing women’s business community. A key focus of this role is helping secure partner businesses for our Digital Perks Card, which offers exclusive benefits and discounts to our members.
Clear systems, scripts, and founder-provided brand lists are supplied to streamline outreach and increase efficiency.

Key Responsibilities
- Partner Research & Vetting
- Research and vet potential partner businesses based on defined criteria
- Review each brand’s social media presence to confirm quality and alignment
- Identify the most appropriate contact method (Instagram or email)
- Maintain organized records of prospects and outreach status

Founder-Provided Brand Lists
- Work from curated brand lists provided by the founder, reducing time spent on discovery
- Conduct quick social media reviews rather than cold searching
- This streamlined process allows for higher weekly outreach volume within the same 10-hour workweek

Outreach & Communication
- Send partnership outreach messages via Instagram and email using approved scripts
- Light personalization where appropriate
- Respond to inbound messages and partnership inquiries
- Follow up with prospects according to outlined timelines

Important Note on Instagram Outreach
- Instagram limits new outreach messages to approximately 10–15 new DMs per hour
- Sending these messages typically takes 10–15 minutes of active work
- Outreach is completed in short, spaced batches throughout the week
- Remaining work hours are allocated to research, vetting, tracking, follow-ups, and admin tasks
- Email outreach may be layered in to increase total outreach volume without platform risk

Scheduling & Coordination
- Schedule meetings between interested brands and the founder or team
- Manage calendar coordination and confirmations
- Ensure all communication details are documented clearly

Administrative Support
- Assist with inbox organization and outreach tracking
- Keep systems and spreadsheets accurate and up to date
- Support additional partnership-related tasks as needed

Weekly Expectations (10 Hours)
- Review and vet 80–120 brands per week (including founder-provided lists)
- Send 60–80 new outreach messages per week, spaced appropriately to remain compliant with Instagram limits
- Manage replies, follow-ups, and scheduling for active conversations
- Maintain clean and accurate outreach records

Skills & Qualifications
- Strong written English and professional communication skills
- Comfortable with outreach, follow-ups, and relationship-based communication
- Highly organized, detail-oriented, and dependable
- Familiar with Instagram, email, Linkedin and basic tracking tools
- Able to follow provided systems while working independently
- Previous virtual assistant or outreach experience preferred

What Success Looks Like
- Consistent, compliant outreach to high-quality, aligned brands
- Efficient use of founder-provided brand lists to increase outreach volume
- A growing pipeline of partnership conversations
- Meetings scheduled smoothly with minimal founder involvement