Operations & Systems Lead (Growth Role) – Property Business

Operations & Systems Lead (Growth Role) – Property Business
Remote | Philippines-based | Long-term | Growth Role
Please read carefully before applying.

About Me & the Business
I am a Filipino-British property investor based in the UK.
I run several UK residential property businesses (letting, property management, accounting support, compliance) and I am building them properly — with clear systems, documentation, and long-term structure.
I am not looking for someone with a perfect CV.
I am looking for one reliable person with strong thinking ability, who wants stable work, responsibility, and long-term growth.

This Role Is About Aptitude, Systems Thinking, and Reliability
If you don’t meet every point below but believe you can grow into this role, you are encouraged to apply.
Experience helps — but how you think matters more than what you’ve done before.
You do NOT need to have:
UK property experience

Letting agent experience

Accounting qualifications

However, it helps if you:
Have a basic understanding of home repairs or refurbishment
(e.g. maintaining your own home, dealing with contractors, or understanding how repairs work)

Can logically understand building or repair issues even if you are not a tradesperson

Are comfortable learning unfamiliar topics and asking sensible, thoughtful questions

I need someone who can understand the reason behind tasks, spot gaps, and help improve workflows — not someone who only follows instructions.
I can teach the business.
I cannot teach reliability, presence, or responsibility.

What You Will Do (In Simple Terms)
Stage 1 – Learn, Validate & Organise (Trial Period)
Learn how the property business operates and why processes are designed the way they are

Review and understand existing SOPs (property, admin, accounting basics)

Help organise and improve systems and documentation

Learn and understand our basic bookkeeping process (Google Sheets–based)

Ask clear, thoughtful questions when something does not make sense and help simplify workflows

Important:
During this stage, your main focus is systems and understanding, not heavy daily operations.
This stage may last 2–3 months, and the trial salary reflects this learning and validation phase.

Stage 2 – Take Responsibility
Help oversee daily admin and property-related tasks

Ensure tasks are completed correctly and consistently

Coordinate follow-ups and updates with clarity and professionalism

Maintain organised records and reports

Communicate issues early and, where possible, suggest practical solutions

Contribute ideas to improve workflows, including how the team works together

Handle basic negotiation and clarification with contractors or service providers in a calm, professional, and structured way

As team changes happen, there may be scope to adjust salary based on the value you bring.

Stage 3 – Grow With the Business
Become a trusted key person in the business

Help improve systems and processes across the team

Represent the business appropriately when dealing with contractors, agents, or service providers

Support the setup of a new UK partnership business

Take part in profit sharing as responsibility and contribution grow

This is not a short-term VA role.
This is a long-term opportunity for the right person.

Who This Role Is For
This role is ideal if you:
Are dependable and always reachable during agreed work hours (no disappearing)

Want stable, long-term work (not job-hopping)

Think logically and enjoy improving systems

Communicate clearly and confidently

Are willing to learn new topics (property, repairs, bookkeeping)

Want to grow into responsibility over time

Are comfortable using Google Workspace and AI tools (Gemini / ChatGPT) to improve workflows
Are comfortable working on a computer for long periods and learning new digital tools (including AI) as part of daily work

As a Filipino myself, I understand:
Family responsibilities
The need for steady income
The importance of trust and respect at work

I prefer one reliable person over many average ones.

This Role Is NOT For You If:
You disappear without notice

You are often “not available”

You make excuses instead of communicating

You only want short-term income

You need constant chasing or reminders

Salary & Growth Path (Very Clear)
Trial period: P10,000
After successful trial: P20,000

Future upside: Profit sharing based on contribution and responsibility


Salary growth is tied to trust, consistency, judgment, and value, not just time spent.

Tools We Use
Google Docs & Google Sheets
Trello
WhatsApp / Email
Google Workspace (with AI tools)
ChatGBT

Clear instructions. Clear expectations. No micromanagement.
How to Apply (Important — Please Read)
To apply for this role, do not send a CV or message directly.
Please complete the application form at the link below:

Application Form:
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Application Notes
The form focuses on how you think, communicate, and learn
Prior UK property experience is not required
Please answer honestly and clearly
Applications that do not use the form will not be considered
Shortlisted applicants will be contacted for the next stage.