VA with strong experience in UK property market

Job Description: Virtual Assistant for Coaching & Property Businesses & Admin

Position: Virtual Assistant
Type: Remote (Part-Time)
Business Areas: Coaching & Property Investment & Admin
Reporting to: Business Owner (Ify Oti)

About the Role

We are looking for a proactive and detail-oriented Virtual Assistant to support two growing business areas: a life coaching practice with online course trainings and a diverse property investment portfolio. The ideal candidate is highly organised, a great communicator, tech-savvy, and able to work independently with minimal supervision.

Key Responsibilities
1. Coaching Business Support

Schedule coaching sessions, webinars, online training sessions and events.

Manage calendar and coordinate appointments.

Respond to client inquiries via email and social media.

Assist with content posting and engagement on social platforms.

Update website content and CRM where necessary (GHL).

Support onboarding of coaching clients (contracts, forms, DISC assessments).

Help organise coaching materials, presentations, and resources.

2. Property Business Support

Conduct research on property listings across different strategies.

Source for properties appropriate for different strategies

Carry out initial deal analysis

Find properties for viewing each week

Contact landlords and letting agents regarding potential deals.

Look up and maintain records from HMO registers and licensing requirements.

Send follow-up emails and maintain communication logs.

Keep track of deal analysis templates and property sourcing records.

Manage spreadsheets for deal tracking and investor communications.

Prepare and send investor updates or newsletters.

Book viewings, schedule contractor visits, and liaise with tea ---------- mbers.

Responsibilities Breakdown by Business & Property Strategy
Coaching Business

Calendar management & scheduling

Responding to client DMs and emails

Assisting with content creation (reels, quotes, etc.)

Posting on social media platforms

Managing DISC profile assessments and feedback

Client onboarding process (welcome emails, form collection, contracts)

Webinar and training support (Zoom setup, reminders, recording)

Property Business
1. Buy-to-Let (BTL)

Search for BTL properties in target areas

Contact agents for viewings

Track rental yields and ROI

Assist with tenant onboarding admin

2. Rent-to-Rent (R2R)

Reach out to landlords offering guaranteed rent

Explain the R2R model via email or scripts

Schedule meetings or viewings

Maintain follow-up pipelines

3. Rent-to-SA (R2SA) / Serviced Accommodation (SA)

Research high-demand SA locations

Contact landlords or agents about R2SA deals

Set up viewing appointments

Coordinate cleaners/photographers

4. Property Development

Research land or properties with development potential

Maintain contact with planning offices if needed

Assist in sourcing planning consultants or architects

Keep records of planning applications or approvals

5. Land Flipping

Identify off-market land deals

Contact landowners (email/phone templates)

Research sold price data and comparables

Keep track of land agent relationships

6. Below Market Value (BMV) Deals

Monitor online platforms for distressed or auction deals

Send follow-ups to vendors or agents

Maintain list of motivated seller contacts

Assist in CRM updates for ongoing negotiations

7. Houses in Multiple Occupation (HMO)

Check local council HMO registers

Contact landlords with expired licenses

Support with compliance tracking (fire safety, licenses)


Email letting agents with HMO management services

Requirements

Prior VA or admin experience (real estate, coaching, training is a must)

Excellent written and verbal English

Comfortable using email, Excel/Google Sheets, social media, Zoom
Proactive, fast learner, and solution-oriented

Familiarity with CRM tools is a bonus (experience with GHL is a plus)