Second Brain & Strategic Systems Partner

Second Brain & Strategic Systems Partner

(Executive Assistant + Operations + Finance + Amazon Oversight)

???? Remote
???? Flexible / Non-Traditional Hours Required
???? Long-Term, High-Trust Role

About the Role

We are looking for a Second Brain & Strategic Systems Partner — someone who operates as a true extension of the founder’s mind.

This is not a traditional assistant role.

You will be the only person with full visibility into both the personal and business life of the founder. Your mission is to create clarity, order, leverage, and execution across Amazon operations, finance, hiring, travel, and daily life — while protecting confidentiality and operational separation at all times.

If you thrive on responsibility, discretion, systems, and being deeply embedded in how a business and a life are run, this role may be a once-in-a-career opportunity.

What Success Looks Like

Nothing slips through the cracks — ever

The founder operates with clarity, focus, and leverage

Systems replace chaos

The Amazon business runs smoothly with zero surprises

Financial leakage is caught immediately

Inventory is always in stock and in motion

The right people are hired, managed, and held accountable

Core Responsibilities
???? Executive Support & Awareness

Be fully “in the know” of everything the founder is doing — professionally and personally

Work flexible and unconventional hours as required

Manage calendar, priorities, tasks, goals, and follow-ups

Maintain real-time situational awareness (including location-based coordination)

???? Hiring, People Ops & Gatekeeping

Serve as first point of contact for all future hires

Assist in hiring:

Amazon Brand Manager

Sourcing Director

Freelancers and contractors as needed

Act as liaison between Amazon retail staff and sourcing teams

Strictly enforce operational separation — retail and sourcing teams will never know about each other

Monitor team performance and ensure accountability

???? Financial Oversight

Monitor every charge on all business and personal cards

Review all Amazon Seller Central charges, fees, and reimbursements

Flag irregularities, optimize costs, and maintain clean financial records

???? Amazon & Inventory Oversight

Maintain full visibility into inventory levels and pipeline status

Ensure adequate stock is always in motion — no stockouts

Double-check Amazon listings daily for:

Rank

Stock status

Errors or anomalies

Coordinate with brand manager and sourcing partners proactively

?? Travel & Logistics

Serve as dedicated Travel Assistant

Learn how to book flights using miles & points

Handle unexpected travel disruptions and rebooking

Manage hotels (including Marriott Explorer rates), ground transport, and reservations

???? Personal Assistance

Order personal items and household needs

Coordinate and send gifts

Support personal routines, habits, and goal tracking

?? Systems & Documentation

Create scalable systems and SOPs across:

Operations

Finance

Hiring

Communication

Document everything: workflows, decisions, instructions, and playbooks

Build structure so the business can scale without friction

Who You Are

Extremely organized, proactive, and detail-oriented

Comfortable holding confidential, sensitive information

Able to think several steps ahead

Strong communicator with high emotional intelligence

Willing to take ownership — not just tasks

Comfortable working behind the scenes with zero ego

Tech-savvy and fast-learning

Interested in systems, optimization, and leverage

(Bonus if you have experience with Amazon FBA, finance oversight, travel hacking, or operations management — but not required.)

Why This Role Is Different

You are not “support staff” — you are a strategic partner

You will be deeply trusted and empowered

You will gain exposure to high-level decision-making

You will help build and scale real businesses

This is a long-term role, not a gig