Virtual Assistant – Bookkeeping & Real Estate Operations

We are seeking a highly detail-oriented Virtual Assistant to support bookkeeping, real estate operations, and administrative workflows across long-term and short-term rental properties. This role requires strong financial accuracy, fluent English communication (written and spoken), comfort with AI tools, and hands-on experience with real estate platforms.

This is a long-term, trust-based role. Precision, accountability, and clear communication are critical.

Key Responsibilities
1. Bookkeeping & Financial Admin

Perform accurate data entry for income and expenses

Maintain organized digital records for receipts, invoices, and contracts

Reconcile transactions and flag inconsistencies

Manage and structure Google Drive folders and files

Maintain and update Google Sheets (formulas, sorting, validation)

2. Real Estate Operations Support

Communicate professionally with guests and tenants in English

Handle inquiries, follow-ups, and scheduling

Assist with listings, availability, and messaging on platforms such as Zillow and Airbnb

Track lease dates, payments, and operational tasks

3. AI & Productivity Tools

Use AI tools (e.g., ChatGPT) to draft messages, summarize information, and assist with workflows

Follow precise instructions when using AI (no hallucinations or assumptions)

Improve efficiency without sacrificing accuracy

4. Communication & Coordination

Make phone calls in fluent English when needed

Communicate clearly, concisely, and professionally

Escalate issues appropriately and document actions taken

Required Qualifications

Proven bookkeeping experience (real estate experience strongly preferred)

Exceptional attention to detail and numerical accuracy

Advanced proficiency in Google Sheets

Strong file organization and documentation habits

Familiarity with real estate platforms (Zillow, Airbnb, etc.)

Comfortable using AI tools for daily work

Fluent English (spoken and written); must be comfortable making phone calls

Reliable, responsive, and able to follow complex instructions exactly

Nice to Have

Experience supporting U.S.-based property owners or investors

Understanding of rental workflows (leases, turnovers, guest stays)

Prior experience working with founders or small businesses

HOW TO APPLY
Reply with a message about your experiences on #1-4. Create a message title on this format "Virtual Assistant - [your name, years of experiences in VA]"