Accounting /Bookkeeper Virtual Assistance

About the Company

We are a growing holding company overseeing multiple operating businesses across several industries, including management, operating, and real estate-related entities. We operate with a structured hybrid accounting model, where execution is handled by a Bookkeeping VA and final review and month-end close are handled by a U.S.-based bookkeeper.

Accuracy, organization, and consistency are critical. This is not a general administrative role.
Position Overview

We are seeking an experienced Accounting / Bookkeeping Virtual Assistant with strong QuickBooks Online experience to support daily and weekly bookkeeping activities across multiple related companies.

This role focuses on transaction entry, reconciliations, documentation, and month-end preparation. Final review and adjustments will be handled by a U.S.-based bookkeeper, so attention to detail and clean handoffs are essential.

The ideal candidate is organized, disciplined, and experienced working with multiple entities and intercompany transactions.

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Key Responsibilities

Daily / Weekly Tasks
- Record and categorize transactions accurately in QuickBooks Online
- Maintain bank and credit card feeds
- Attach receipts, invoices, and supporting documentation in QBO
- Process Accounts Payable (AP) and Accounts Receivable (AR)
- Maintain organized digital folders (Google Drive or similar)
- Flag unclear or questionable transactions for review (do not guess)

Reconciliations
- Reconcile bank accounts and credit cards monthly
- Prepare reconciliation reports for review
- Identify and document discrepancies or missing transactions
- Track intercompany transfers and ensure proper categorization

Month-End Support
- Prepare books for month-end close
- Ensure all transactions are entered and categorized
- Confirm reconciliations are complete
- Deliver clean, review-ready books to the U.S. bookkeeper by assigned deadlines

General
- Follow documented SOPs and checklists consistently
- Maintain clear notes for unusual transactions
- Communicate issues, delays, or concerns proactively
- Support audits or CPA requests as needed (documentation only)

Important: This role does not include tax filing, payroll processing, or financial strategy decisions.

---If you are interested, please reply with your resume and a brief overview of your bookkeeping experience, including your experience with QuickBooks Online and managing multiple entities.

Thank you,
Bridgette