Virtual Assistant

Position Overview:

I am a New York City–based dance professional seeking a reliable & detail-oriented Virtual Assistant to support the administrative side of my work. My career spans multiple roles, including choreographer, teacher, coach, journalist, & judge for a youth ballet competition.

I recently secured funding to develop a teacher certification program & am hiring for an initial 6-month contract. If the collaboration is successful, there is strong potential for this role to continue on a long-term basis.

This position is ideal for someone who enjoys supporting creative professionals behind the scenes. You should be highly organized, detail-oriented, & curious to understand dance & the performing arts. The role requires written/spoken proficiency in English, strong communication skills, & the ability to manage multiple workflows. Candidates should have good response times & some overlap with U.S Eastern Standard Time business hours.

* * * * * * * * * *

Key Responsibilities:

Communications:
- Email management
- Provide quality customer service & professional correspondence
- Perform outreach for potential opportunities

Scheduling:
- Schedule management
- Coordinate client & personal bookings

Travel:
- Manage travel schedule & coordinate logistics (flights, accommodations, local travel)
- Develop & maintain site-specific databases (restaurants, grocery stores, entertainment, etc.)

Organization:
- Financial: General bookkeeping, invoice prep, & payment collections (Zelle, Venmo, Paypal)
- Build & maintain client databases
- Organize & manage files, photos, videos (Google Drive, Dropbox, iCloud)
- Assist with drafting/formatting documents & files

Marketing/Social Media:
- Prepare weekly newsletters & manage subscriber databases (Mailchimp)
- Social Media Content: Collaborate in development, schedule, prepare, upload, & monitor (Instagram, Facebook, Youtube)
- Execute simple website updates (Framer)
- Research trends & algorithms

* * * * * * * * * * *

Qualifications:

- Fluent in English (Spoken & Written)
- Reliable & responsive - some daytime availability in EST
- Professional communication skills
- Strong organizational skills
- Detail-oriented, asks questions, & positive demeanor
- Access to high-speed internet connection
- Experience with Pages or Word, Numbers or Excel, Keynote or Powerpoint, Google Calendar, Google Drive

Preferred:

- Interest or familiarity with dance & the performing arts
- Experience with Framer, Calendly, Mailchimp
- Experience building basic content for marketing/social media
- Experience with basic video editing

Compensation:

Ideally, this position will start part-time (20-25 hours per week), then expand to full-time (40 hours) within 6 months.

Pay: $100-125/week for part-time work

* * * * * * * * * *

How to Apply:

- Write “I Love Ballet” in subject line
- Submit resume in English
- Share name & contact info for the pre-professional division director of Central Pennsylvania Youth Ballet
- Provide links to two major American ballet companies

***Candidates under consideration will be contacted to set up an interview***