Administrative Assistant

Job Summary:

We are seeking a detail-oriented and organized Administrative Assistant with experience in medical and healthcare-related administrative work. The ideal candidate will be skilled in managing medical paperwork, coordinating appointments and maintaining accurate and compliant records while handling sensitive health information.

Key Responsibilities:

Prepare and process medical and administrative paperwork
Organize, file and maintain physical and electronic records
Track paperwork status, deadlines and document renewals
Coordinate and monitor required documentation for compliance
Schedule meetings and appointments; send meeting links and reminders
Maintain detailed and accurate records in a timely manner
Ensure proper documentation practices at all times
Handle sensitive health information securely and confidentially
Maintain compliance with HIPAA privacy and security requirements

Required Qualifications:

Experience with medical or healthcare-related paperwork
Strong organizational and time-management skills
Ability to track multiple documents, appointments and deadlines
Experience with filing systems and document management
Knowledge of HIPAA compliance and secure handling of protected health information (PHI)
Excellent attention to detail and accuracy
Strong written communication skills
Must be able to speak and write clear English

Preferred Qualifications:

Previous experience in a healthcare or home care
Experience scheduling meetings and coordinating virtual meeting links
Ability to work independently with minimal supervision
Experience maintaining compliance-related documentation and renewals

Skills & Attributes:

Highly organized and reliable
Detail-oriented with strong record-keeping and documentation skills
Uses professional and respectful language when speaking with individuals
Able to work independently while managing multiple tasks and deadlines