Sales Operations Specialist - Administrative Assistant

JOB OVERVIEW
Are you someone who loves structure, precision, and closing the loop on details? Do numbers, follow-ups, and systematic execution excite you? We are looking for a Sales Operations Specialist to support our growing sales team by ensuring processes, data, and follow-ups are managed with excellence.
Our ideal candidate is extremely organized, has a Type A personality, is great with numbers and data entry, and takes ownership of tasks — especially those that require accuracy and timely execution.

WHAT YOU’LL DO
Sales Support & Data Management
-Enter and update sales data in our CRM/spreadsheets accurately.
-Source leads and find new prospects
-Track leads, status, and next action items with meticulous attention.
-Generate custom quotes for each prospect
-Follow up with prospects and internal teams to advance sales cycles.
-Maintain clean, organized records — no missing fields, no outdated entries.
-Create weekly reports summarizing sales data for review.

Communication & Coordination
-Respond to internal and external messages professionally and promptly.
-Coordinate with tea ---------- mbers to ensure deadlines and targets are met.
-Assist in preparing sales documents, quotes, summaries, and follow-ups.

Process & System Improvement
-Identify gaps in existing sales workflows and suggest improvements.
-Maintain SOPs for sales tasks, including data entry, follow-up cadences, and reporting.
-Improve consistency across tagging, segmentation, and CRM hygiene.

Core Administrative Tasks
-Email inbox organization related to sales communication.
-Calendar coordination for sales calls, demos, and follow-ups.
-Filing and documentation of sales records and communication.

WHAT WE’RE LOOKING FOR
Experience: Minimum 2+ years in a detail-oriented administrative or sales support role.
Organized: Exceptional organizational skills with a structured, proactive approach.
Type A Personality: You take initiative, get things done, and don’t let loose ends stay loose.
Math & Data Skills: Comfortable with numbers, formulas, reporting, and accurate data entry.
CRM Experience: Familiarity with CRM tools (e.g., HubSpot, Salesforce, Zoho, Notion CRM, Sheets).
Communication: Strong written and verbal English communication.
Follow-Up Discipline: You always follow through and keep stakeholders informed.
Independent & Reliable: Can work autonomously with minimal supervision.

WHY THIS ROLE?
100% Remote Work – Work from home, anywhere.
Growth Opportunity – Join a team that values accuracy, ownership, and performance.
Competitive Pay + Incentives – Salary tied to experience, 13th month pay, holidays, and sales bonuses.

TO APPLY
Your application will not be considered without the following:

Email us at ---------- with:
-Subject: Your Name – Job Title - Favorite Movie
-A short intro about yourself and why you’re a great fit.
-What keeps you motivated?
-Your resume and OnlineJobs.ph profile link.
-Include a short response (2–3 sentences) to this question:
*What process have you implemented to make a sales or data process more accurate or efficient?
Add your internet speed and computer setup


SKILL REQUIREMENT
Sales Support
Data Entry
CRM & Reporting

If you’re organized, numbers-driven, and love turning messy data into actionable processes, we’d love to hear from you!

Hint: do not use any AI tools to apply; we want to hear from you directly! If you don't hear from us, it's most likely because we've detected use of AI or you've missed a step in your application.