Chief of Staff (GHL Expert)

We’re looking for a highly organized, grounded and proactive Chief of Staff to act as a true business partner and right-hand support to a small, creative design-focused business.

This role is for someone who loves daily operations, enjoys keeping everything running smoothly, is a go-getter and naturally thinks ahead. You are detail-oriented, realistic, calm under pressure and genuinely enjoy helping someone stay aligned with their goals and values.

If you thrive on structure, follow-through and making someone’s life easier, this role is for you.

Key responsibilities
· Run day-to-day administrative and operational tasks
· Manage calendars, schedules, reminders, and follow-ups
· Handle CRM updates, client records, and ongoing communication
· Set up Go High Level, provide automations applicable for the business and create & maintain SOPs
· Coordinate timelines, projects and task lists to keep work on track
· Can do financial tasks: tracking, invoicing, purchase orders etc.
· Facilitate communications with clients, customers, tea ---------- mbers and business partners
· Support email campaigns, basic marketing tasks, and content scheduling
· Assist with tech tools, systems, and automations via Go High Level
· Be the point person for details—nothing falls through the cracks
· Provide steady, realistic support to keep the business flowing smoothly
· Manage special projects, events, and initiatives as assigned
· Conduct research and compile data to support business decisions and reporting
· Perform general administrative tasks and other tasks assigned with professionalism and efficiency

Who You Are
- Extremely organized and detail-oriented
- Comfortable directing and setting up daily processes and routines
- A go-getter and thrives in a “anything is possible” mindset
- A natural “fixer” who sees what needs to be done and does it
- Practical, grounded, and reliable (“feet on the ground” energy)
- Enjoys repetitive tasks and consistent follow-through
- Clear communicator and doesn’t mind going back and forth to get things clear and done
- Tech-comfortable and willing to learn new tools
- Loves being a supportive sidekick and trusted partner

Requirements
· Proven experience as an Executive Assistant or Administrative Support to C-level executives in a remote setup.
· An expert with Go High Level (CRM, email marketing, social media scheduling etc.).
· Proficient with Google Workspace (Drive, Calendar, Gmail, Chat, Sheets).
· Proficient with QBO (invoice, PO etc.) and financial tasks
· Excellent written and verbal English communication skills, with strong interpersonal abilities.
· Proficiency in using Zoom
· Experienced and knowledgeable in email marketing (not a requirement bu a HUGE PLUS)
· Highly tech-savvy with the ability to quickly learn new tools and software.
· Unafraid to use AI to sharpen proficiency, but not as the main driver
· Strong analytical skills and a proactive mindset.
· Adaptable and flexible when handling unforeseen circumstances or shifting priorities.
· Exceptional organization and time-management skills.
· Self-motivated and able to work independently with minimal supervision.
· Reliable laptop or desktop with at least an Intel i5 processor or equivalent.
· Responsive and quick to identify priorities.
Strong, stable internet connection with a backup option.
· Love for learning and development, as a budget for continuing education & development is provided

Kindly fill out the form below so we can process your application accordingly.

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WE WILL NOT ENTERTAIN CANDIDATES WITHOUT THE COMPLETED APPLICATION FORM.