Project Coordinator & Content Assistant (Full-Time, Remote)

About Us

We are a rapidly growing German Digital Marketing Agency specializing in high-value services like Content Creation, Website Development, and SEO. We are looking for a highly organized, proactive, and multi-talented individual to become the operational backbone of our agency. This is a long-term, full-time position (40 hours/week) with significant growth potential.

The Role: Your Mission

Your primary mission is to professionalize our project delivery and free up the founder's time by taking ownership of project coordination, client reporting, and internal administration. A secondary, but important, part of your role will be to support our English-language content strategy through video editing.

Key Responsibilities

The role is divided into three main areas:

1. Project Management & Coordination (Approx. 60%)

•Client Communication: Serve as the main point of contact for 6-12 retainer clients, managing expectations and ensuring smooth communication flow.

•Team Coordination: Manage and coordinate the tasks of our internal developer, project-based freelancers (design, content), and external strategic partners (SEO).

•Timeline Management: Create, monitor, and adjust project timelines and milestones to ensure on-time delivery using tools like Asana, Trello, or similar.

•Quality Control: Ensure all deliverables meet our high-quality standards before they are sent to the client.

2. Reporting & Administration (Approx. 25%)

•Client Reporting: Prepare detailed monthly performance reports for clients using data from various sources (e.g., Google Analytics, SEO tools, internal tracking sheets).

•Budget Tracking: Monitor project budgets and resource allocation to ensure profitability.

•Documentation: Maintain and update internal Standard Operating Procedures (SOPs) and client documentation.

3. Video Editing & Content Support (Approx. 15%)

•Video Cutting: Edit and cut raw footage of the founder's English-language videos (primarily short-form content for LinkedIn/Social Media).

•Subtitling & Graphics: Add dynamic subtitles, basic motion graphics, and branding elements to videos to maximize engagement.

•Asset Management: Organize and manage our video and content asset library.

Requirements & Qualifications

•Experience: Proven experience (2+ years) in Project Management, Virtual Assistance, or Operations Management, ideally within a digital marketing or creative agency.

•Communication: Excellent written and verbal English communication skills (C1/Native level is a must). You will be communicating directly with clients.

•Technical Skills (PM/Admin): High proficiency in project management software (e.g., Asana, ClickUp, Trello) and advanced skills in Excel/Google Sheets for reporting and data analysis.

•Technical Skills (Video): Proficiency in at least one modern video editing software (e.g., CapCut, Adobe Premiere Pro, DaVinci Resolve).

•Soft Skills: Highly organized, proactive, detail-oriented, and a strong problem-solver. Must be able to work independently and manage multiple priorities.

Compensation & How to Apply

•Compensation: Competitive monthly salary, commensurate with experience and skills. Please state your expected full-time monthly salary in USD/PHP.

•Work Schedule: Full-time (40 hours/week). Flexible hours, but with significant overlap with Central European Time (CET) business hours.

To apply, please send us the following:

1.Your updated CV/Resume.

2.A brief cover letter explaining why you are the perfect hybrid fit for this role and how your experience directly relates to the three key areas (PM, Reporting, Video).

3.Crucial: A link to your portfolio or a sample of a video you have edited.

4.Your expected full-time monthly salary.
We look forward to hearing from you!