Finance Assistant - Xero/Quickbooks Expert

*READ THROUGH THE END TO QUALIFY FOR THE ROLE. INSTRUCTIONS ARE PROVIDED AT THE END OF THIS JOB POST*

We are looking for Finance Assistant who are Xero or Quickbooks expert and Google Sheets expert with Zapier/Make/n8n experience for our Growing US E-commerce Brand. Read through the end to know how to apply.

About the role

Are you an organized, sharp, and proactive accounting graduate or data specialist who is ready to move beyond basic data entry?

We are a fast-growing US E-commerce company looking for a dedicated Admin Assistant who is a Google Sheets expert and knowledgeable in bookkeeping and automation to be the core of our financial operations. We don't just want a pair of hands to log numbers—we want a strategic thinker who is excited to build and automate systems that save us time and money.

If you take pride in accuracy, love solving puzzles, and are looking for a long-term role where your initiative is truly valued and has room for growth, you are the one we are looking for!

The ideal VA that we are looking for the team has "Growth Mindset", if

1. You don't like wasting time: You see manual work as a challenge to automate. You're comfortable with advanced Google Sheets and eager to learn Zapier/Make to build better systems.
2. You Take Ownership: If you notice a serious discrepancy (like an account spending 90% less than normal), you realize the business is in trouble and you act urgently to find out why.
3. You Think Like a Bookkeeper: You understand that a payment for goods is an Asset or COGS, not just a generic expense.
4. Reliability is Key: You are a stable, dedicated professional who understands that showing up on time for the 3 PM - 11 PM PH schedule is essential for our success.

If you checked all the boxes, then you are it!

What You'll Be Doing (Your Impact)

You will be responsible for ensuring the absolute accuracy and timeliness of our financial data, acting as our first line of defense against mistakes.

1. Be the Data Champion: Accurately track and input all daily financial metrics—Revenue (Shopify), Ad Spend (FB), and COGS—into our Google Sheets by 10:00 AM daily.
2. Find Hidden Gold: Monitor product and campaign profitability, giving us the insights we need to make smart decisions.
3. Build Automation to Improve Process and Efficiency: If a task is repetitive, your goal is to eliminate it! Proactively use advanced Google Sheets, Zapier, or Make to build efficient systems that replace manual work.
4. Spot the Red Flags: If a number looks wrong (like missing ad spend or mismatched sales), you don't just log it—you investigate the issue and flag it immediately. Your ownership prevents big problems.
5. Financial Integrity: Correctly categorize transactions, using your knowledge of bookkeeping fundamentals (understanding COGS, Inventory, and Expenses).

Required Skills & Experience

1. Proven experience in a data, bookkeeping, or administrative role, ideally for a US or international client.
2. Expert-level proficiency in Google Sheets (formulas, array formulas, VLOOKUP, QUERY, etc.).
3. Experience with E-commerce platforms (Shopify/Amazon) and Ad Platforms (Facebook Ads/TikTok Ads).
4. Strong foundational knowledge of accounting/bookkeeping principles (Xero/Quickbooks experience is highly valued).
5. Reliable internet connection and a dedicated workspace for a remote role.

How to Apply:

In your application message, use the subject line: “Your Name - Financial Genius” example: Angel - Financial Genius and in the message body answer the Prescreening questions indicated below. Applicants who will not follow the instructions will not progress to the next stage.

Pre-screening Questions:

1. Do you have at least 1 year experience financial data entry?
2. Do you have experience using Zapier or any automation tools?
3. Do you experience or knowledge in e-commerce platform (e.g Shopify, Facebook Ads Manager, Amazon)
4. Send/Share link to your CV