Operations Coordinator

MavixUSA is an event production and experience agency. We are seeking a reliable Operations Coordinator to help keep our daily operations organized and on track.

This role focuses on admin support, coordination, and follow-ups. Making sure clients, vendors, and internal tasks are properly tracked and completed. The Operations Coordinator supports the Founder and does not make high-level decisions.

Schedule & Pay

4 days per week,

$8/hour

Key Responsibilities

Keep task lists and trackers updated

Send and track contracts, forms, and documents

Respond to client inquiries using templates

Schedule calls and meetings

Help coordinate vendors and confirm availability

Track deadlines, confirmations, and follow-ups

Organize files in Google Drive

Provide regular status updates to the Founder

What You Will NOT Be Responsible For

Sales or negotiations

Financial decisions

Vendor discipline

Strategic planning

Requirements

Strong organization and attention to detail

Clear written English

Reliable internet and communication

Comfortable using Google Docs, Sheets, and email

Ability to follow instructions and templates

Ideal Candidate

Detail-oriented and dependable

Comfortable with routine admin work

Proactive with follow-ups

Willing to learn systems and processes

This is a long-term role with the opportunity to grow as the company grows.