Virtual Assistant – Data Entry & CRM Support (Real Estate)

Overview

We are a growing real estate team seeking a reliable, detail-oriented Virtual Assistant to support multiple departments with data entry and CRM maintenance. This is a behind-the-scenes, operational role that plays a critical part in keeping our systems accurate, compliant, and up to date.

This position is ideal for someone who:

Is disciplined and consistent

Enjoys structured, repeatable work

Takes pride in accuracy and completion

Communicates clearly when something is unclear

This is not a creative or strategic role. It is a supportive, execution-focused position with a steady workload and clear expectations.

Responsibilities
Daily Responsibilities

Upload and process submission forms from ISA Appointments Set and OSA Outcomes into Follow Up Boss

Update Google Sheets tracking appointments set and appointment outcomes

Maintain Follow Up Boss contact profiles, statuses, and tags based on appointment outcomes

Maintain compliance and updates within Zillow CRM

Follow up with agents regarding missing or incomplete submissions

Weekly Responsibilities

Provide a weekly appointment outcomes report to management

Update referral CRMs as needed

Occasional Responsibilities

Process referral agreements accurately and in a timely manner

Required Skills & Experience

Strong data entry skills with excellent attention to detail

Proven ability to handle high-volume, repetitive tasks consistently

Comfortable multitasking and managing a steady workload

Clear written communication skills (able to ask questions and seek clarification)

Customer service mindset and professional communication

Ability to follow documented procedures and workflows

Bonus (not required):

Familiarity with Follow Up Boss, Zillow CRM, or Google Suite

Experience working with CRMs or spreadsheets

Real estate experience is not required. All role-specific processes will be trained.

Work Style & Expectations

This is a supportive, in-lane role

You are expected to take ownership of assigned tasks without needing step-by-step supervision

You should feel comfortable speaking up if instructions are unclear or if issues arise

Daily check-ins on active tasks

End-of-day report summarizing completed work

Schedule & Compensation

Full-time contractor position

30–40 hours per week

Preferred schedule: Monday–Friday, 9:00am–5:00pm PST

Hourly rate: $7–$10 USD, based on experience

Long-term opportunity for the right candidate

How to Apply

Please apply by email only to ---------- submitted through the platform will not be considered.


Email Subject Line:
Virtual Assistant – Data Entry

In your email, include the following:

A brief summary of your data entry or administrative experience

Your experience (if any) with CRMs or Google Sheets

Confirmation that you are comfortable with repetitive, detail-focused work

Your availability and time zone

Your resume attached as a PDF

To confirm you have read this posting carefully, please begin your email with the word “Accurate”.

Applications that do not follow these instructions may not be considered.