Full-Time Virtual Assistant (Operations, Research, Admin)

About Me

I’m a US-based executive coach working with founders and creative professionals. I move fast, value clear thinking, and want a VA who can own tasks end-to-end, not just follow instructions.

This is a long-term, full-time role for someone who wants stability, growth, and increasing responsibility over time.

You will learn about startups, technology, and venture capital, so this is huge opportunity for the right person.

What You’ll Do

You’ll help keep my day-to-day life and business running smoothly. Typical tasks include:

Inbox management (email triage, drafting responses, follow-ups)

Making calls to restaurants/venues to check on reservations/logistics

Calendar management and scheduling

Research (people, companies, venues, tools, travel, etc.)

Creating clean summaries, checklists, and simple docs

Managing small projects with clear deadlines

Handling routine admin so I can focus on high-leverage work

Listening to my voice notes and generating action items from them

Over time, the role can expand based on your strengths.

Who This Is For

You’re a great fit if you are:

Highly organized and detail-oriented

Proactive (you don’t wait to be told every step)

Comfortable with Google Docs, Gmail, Calendar, basic spreadsheets

Clear, concise, professional in written English

Able to work independently and ask smart questions

Reliable and consistent with your availability, and available during US work hours

Not a fit if you need constant supervision or prefer repetitive, checklist-only work.

Hours & Pay

Full-time (40 hours/week)

Long-term role

Competitive pay based on experience and performance

Paid training and gradual increase in responsibility
--------------------

Mini Work Trial: Required. Please submit along with your application.

This role requires judgment under uncertainty. There is no perfect answer.

Please do not use AI to answer this.

Scenario

You have 25 minutes before I go into back-to-back meetings for 3 hours.
You cannot message me during that time.

Here are four tasks on your list:

Inbox is at 41 unread

Client call reschedule request (high-paying client)

Calendar conflict later this week between a currently paying client and potential new high paying client

Invoice due tomorrow ($1500)

Your Task

Answer briefly and concretely:

Which 2 things do you handle in the next 25 minutes?

Which 2 do you deliberately leave for later , and why?

What is the exact risk of your choice? (1–2 sentences total)

Constraints:

No drafting emails

No frameworks

No “it depends”

Maximum 120 words total

End with:

“If this were real, I would accept the tradeoffs above.”