Tech & Marketing Virtual Assistant

We are looking for a Tech/Marketing Virtual Assistant to support our marketing execution and backend operations, so Hallie (CEO & Marketing/Sales) and Nikki (Executive Assistant) can stay focused on strategy and high-level priorities.

This role is a blend of:
• Marketing support + coordination
• Content repurposing + creative production support
• Data collection + reporting (especially from Kajabi)
• Light tech tasks + platform upkeep (Kajabi, ManyChat, etc.)

Speech Time Fun, Inc is looking to add a trustworthy, committed person to the team ASAP. You do not need to be a “marketing strategist,” but you DO need to be tech-comfortable, organized, proactive, and able to follow directions with strong attention to detail.

This is a fully remote, part-time independent contractor position requiring 10 hours per week (potential to increase to 15 hours/week). Pay is $6.00/hour depending on skill/experience.
Working hours are USA EST time zone:
Monday - Friday, 12-2pm
You will have off for all national and special Philippine holidays and American holidays.
We will pay the PayPal transfer fee so that you receive all of your salary.

There will be a two-month probation period on an escalating pay scale meaning you will start at $4.00 - $5.00/hour (depending on experience), and receive an additional $0.50/hour increase in pay each month for the first two months and be able to receive full pay once you successfully complete your probationary period.

Do you continue a task until it’s done well? Does it bother you if your Instagram posts aren’t performing well? Do you love to collaborate and work well with others? Are you ok with repetitive tasks that help the CEO and Head of Marketing make data-based decisions?

If so please read through the entire job announcement before applying.

Hallie Sherman, the CEO of Speech Time Fun, is a passionate and seasoned Speech-Language Pathologist (SLP). She has a podcast, membership, a virtual conference and online store for SLPs. She fell head over heels in love with speech-language pathology during her college years.

Recognizing the challenges many SLPs face, Hallie embarked on a mission to create low-prep, engaging therapy activities suitable for older students. This endeavor birthed "Speech Time Fun," a platform offering invaluable resources for SLPs. Over the years, not only has she provided SLPs with effective tools to aid their practice, but she has also grown her brand to become a guiding beacon in the SLP community, continually inspiring others to rediscover their love for speech-language pathology.

Speech Time Fun, Inc. supports Speech-Language Pathologists with engaging resources, trainings, and a thriving membership community (SLP Elevate). Our goal is to help SLPs feel confident, supported, and less overwhelmed so they can better serve students.

We’re a small but mighty team with big goals. We move quickly, we test and refine, and we’re serious about growth while keeping our members at the center of everything we do.


Our Values

Integrity: If we say we’re going to do something, we do it. We follow through on what we say and are doing, we keep to deadlines, and see things through to completion. We take 100% responsibility for your actions and aren’t into blaming others.

Creative Problem Solver: We are creative problem solvers and thinkers and aren’t afraid to take initiative when we have ideas we think will help the business. We are resourceful, willing to make suggestions, seek out new ideas while coming to the table with new ideas, and are outside-the-box thinkers.

Service to Our Customers: We realize that without our customers, we don’t have a business. We realize that our customers are amazing speech-language pathologists looking for help and support so that they can teach and support their students with ease and confidence. We work hard to make our customers feel appreciated, heard, and supported. We like to make them feel like they can ask questions, ask for help, and no question is too silly!

Wow Factor: We love to surprise and delight our customers and fellow teammates. We are always looking for new and creative ways to grow the company and support our customers.

Fun/Team Player: Fun is the basis of the business. We help SLPs have fun at work, their students have fun at speech therapy, and I want you to have fun too while helping grow this amazing business! I want you to enjoy working, interacting with the team, and seeing the results in the amazing work you do!



Job Responsibilities (in order of importance):

1. Marketing Support + Content Assistance
• Review Hallie’s Instagram content weekly and identify top-performing posts/Reels

• Pull key winning hooks and use ChatGPT to generate 15+ variations (for ads and organic content)

• Find viral/trending content inspiration (Reels/TikTok/YouTube Shorts), including:
- - Trending sounds
- - Video formats
- - Hook styles
- - Visual patterns

• Create simple “lazy ad” style variations (multiple hooks / multiple backgrounds) as requested
• Collect and package testimonials weekly (screenshots ? organized folder ? simple graphics as needed ? delivered to Ads Manager)

2. Ads Support + Team Coordination
• Serve as a bridge between Hallie and the Ads Manager by:
- - Requesting updates on which creatives are performing
- - Organizing creative feedback and outcomes
- - Ensuring the Ads Manager has new hooks, concepts, or testimonials consistently

• Maintain basic organization of ad creative assets (folders, naming, status, notes)

3. Kajabi + Membership Data Support
• Pull weekly data from Kajabi and report into a simple summary (we will provide the format), including:
- - New members
- - Cancellations
- - Trial conversions (if applicable)
- - Landing page views (as requested)

• Provide a weekly “member insights” report, such as:
- - New member tags
- - How long they were on the email list (if accessible)
- - Cancellations: how long they were a member / any noticeable patterns

• Pull lists (inactive members, new members, cancelled members) for outreach campaigns when needed

• Upload replays/resources into Kajabi as assigned (example: Speech Retreat replay uploads)

4. Light Tech Support + Automation Tasks
• Help with simple ManyChat setup, changes and maintenance (ex: updating keywords, flows, replies, links)
• Assist with uploading content to YouTube and other platforms as requested
• Support experimentation with new tools related to AI content workflows (Hallie is exploring AI shorts and related tools)

5. Research + Data Compilation
• Research tasks that support marketing and growth, such as:
- - Content ideas and scripts
- - Messaging angles
- - Funnel or outreach ideas

• Organize findings clearly in Google Docs/Sheets so the CEO can quickly review and d ---------- next steps.



Knowledge & Skills Requirements:
• Strong comfort with tech + learning new tools quickly
• Organized, reliable, and able to meet deadlines without constant follow-up
• Strong written communication and attention to detail
• Confident using Google Docs/Google Sheets
• Comfortable using ChatGPT for content support and research
• Familiarity with (or willingness to learn quickly):
- - Kajabi
- - Instagram / Reels
- - Canva (basic templates / simple graphics)
- - ManyChat
- - YouTube Shorts

Bonus (not required): familiarity with education/SLP audience or online memberships.


Our Tech Stack:
Since you will need to work efficiently on assigned tasks all by yourself or with little assistance, ideally you will have working knowledge of a few products in our tech stack. If not, we will use screen recordings to explain what needs to be done and how to do it.

However you MUST be willing to use Google and YouTube to learn the software required for your job.

You need to be able to use our complete tech stack proficiently within your first three weeks of working with us.

• Google Drive, Google Docs, Google Sheets, Google Forms
• Gmail
• Monday
• Convertkit
• Slack
• Kajabi
• VideoAsk
• ManyChat
• Calendly
• Canva
• Deadline Funnel
• Mindpal
• SproutSocial


Of the qualified applicants, we will prioritize those that have more familiarity with our tech stack. If you don’t receive a response from us, that means we chose not to pursue employment at this time.


How to Apply:
If your interest is piqued, please reply to this job post and do the following;

1. Do not send a resume
2. Respond with the number of followers on Hallie’s Instagram account but do not follow Hallie on IG.
3. Include a screenshot of your 4-letter personality type and results from ---------- (a computer date and time following this job announcement date needs to be visible in your image).
4. List which software in our tech stack you already know how to use and your approximate proficiency with it on a scale of 1 - 10
5. Include your favorite color and the number of years Hallie has been a licensed speech-language pathologist in the subject line.
6. Tell us whether or not you already have a day job
7. Let us know how many hours you are available to work each week, for example 15, 20, 30 etc.

Please, only apply if you are super detail oriented and you are beyond organized. You must have at least 2 years of work experience in virtual assistant space.

We are looking to bring you on board and want you to be a part of our dynamic, small but fun team. You’ll be a central and integral part of our business and we’re looking for you to grow with us!

We will consider applicants who are able to successfully fulfill the seven criteria above.
Thank you for taking the time to apply.

Your application will be disqualified if you email us directly, write a subject line resembling anything like "I’m your next rockstar" "applying for..." "_____ application" "your next ________ " or if you follow Hallie on social media.