Loan Operations & Administrative Virtual Assistant (Private Real Estate Lending)

About Blue Vikings Capital
Blue Vikings Capital is a growing private real estate lending firm that provides business-purpose, real estate-backed loans funded through our in-house debt fund. Our primary focus is fix-and-flip lending, along with short-term refinances, bridge loans, and gap funding for real estate investors.
We are building our internal systems as we scale and are looking for a reliable, detail-oriented tea ---------- mber who wants to grow with the company.
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Role Overview
This role supports the day-to-day loan operations of a private lending business, from loan application review through ongoing servicing and borrower communication.
This is a strong opportunity for someone with basic loan, real estate, accounting, or administrative experience who is highly organized, comfortable with numbers, and eager to learn private lending operations.
We will provide training on our processes and systems. However, strong math skills, attention to detail, and organization are required and cannot be trained.
This is a remote, part-time role (approximately 20 hours per week starting January) with required U.S. Eastern Time overlap. Hours are expected to increase as loan volume grows, with the potential to become full-time by March 2026.
There is a clear growth path for this role to evolve into a Senior Loan Operations position overseeing additional tea ---------- mbers.
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Key Responsibilities
Loan Administration & File Management
• Review loan applications for completeness and accuracy
• Assemble and process loan packets
• Track borrower documentation and ensure all required items are received and properly organized
• Maintain clean, well-structured digital loan files
Loan Servicing & Payments
• Process and track borrower draw requests
• Record and reconcile monthly loan payments
• Monitor payment status and follow up on late payments
• Prepare and send late payment notices when needed
Communication & Coordination
• Communicate directly with borrowers regarding documentation, payments, and timelines
• Coordinate with title companies, insurance providers, and attorneys
• Follow up proactively to keep loan files moving and meet deadlines
Compliance Support
• Follow established loan checklists and procedures
• Flag missing documents, inconsistencies, or potential legal or regulatory concerns for review
• Ensure accuracy and consistency across all loan files
Systems & Process Development
• Assist with documenting workflows and writing standard operating procedures (SOPs)
• Help implement and improve operational systems as the company grows
• Identify process gaps and suggest efficiency improvements
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Required Skills & Qualifications
• Strong math skills and comfort working with numbers
• Excellent organizational skills and attention to detail
• Strong written and spoken English
• Ability to follow procedures while managing multiple tasks
• Reliable, deadline-driven, and responsive
• Comfortable working independently in a remote environment
• Availability for U.S. Eastern Time (EST) overlap hours
• Applicants must have reliable high-speed internet, be located in an area with stable service, and have a backup internet option (secondary ISP or mobile hotspot).
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Experience Level
• Prior experience in loan processing, real estate, accounting, bookkeeping, or administrative support is helpful but not required
• Entry-level candidates are welcome if they demonstrate strong math, organization, and communication skills
• Training will be provided on loan processes and internal systems
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Preferred (Not Required)
• Familiarity with real estate transactions or lending workflows
• Experience with loan software, CRMs, or financial tracking systems
• Experience helping document processes or SOPs
• Interest in growing into a senior operations role
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Work Schedule & Compensation
• Part-time: ~20 hours per week starting January
• Growth path: Increased hours as demand grows; potential full-time by March 2026
• Remote: Open to qualified international candidates
Compensation:
Applicants must include their desired hourly or monthly compensation based on experience and skill level.