Project Manager / Help me stay on track.

Type: Part-time to start (growing into more)

What we do:

We are a small but growing product studio focused on building smart, efficient tools—mostly in the AI, automation, and software space. Right now, it’s just me (the founder), a sales guy, and one developer. This year, we’re expanding.

That means things are moving fast—and I need help keeping the chaos under control.

The Role

I’m looking for a Virtual Assistant who is more than just task-based. This role is about organization, prioritization, and shielding me from distractions so I can focus on strategy, product, and building.

If your superpower is turning mess into systems and keeping things moving without constant hand-holding, this will be a great fit.

What You’ll Be Doing

Managing tasks, to-dos, and follow-ups (aka: keeping things from falling through the cracks)

Light project management (tracking progress, deadlines, dependencies)

Organizing notes, ideas, docs, and “random thoughts that turn into real work”

Filtering messages, requests, and noise so only the important stuff reaches me

Scheduling, reminders, and general time protection

Helping document processes as we build them (so we don’t reinvent the wheel)

Occasionally handling research, prep work, or admin tasks

What I’m Looking For

Highly organized and naturally proactive

Comfortable working with founders/startups where things evolve quickly

Strong written English (clarity matters more than perfection)

Able to say: “Here’s what you should focus on today”

Tech-comfortable (Notion, ClickUp, Trello, Google Docs, ---------- —tools matter less than mindset)

Can work independently without waiting for step-by-step instructions

Not afraid to push back or flag inefficiencies

What This Is Not

Not a call-center role

Not constant micromanagement

Not busywork for the sake of being busy

This role exists to remove friction, not add it.

Why This Is a Good Opportunity

You’ll work directly with the founder

You’ll have real influence on how the company operates

As we grows, this role can grow into operations lead, project manager, or chief-of-staff–style work

Long-term mindset preferred